New York Codes, Rules and Regulations
Title 4 - DEPARTMENT OF CIVIL SERVICE
Chapter VII - PUBLIC EMPLOYMENT RELATIONS BOARD
Part 209 - Privacy Protection and Accuracy of Personal Data
Section 209.3 - Times, places for inspecting records and means for verifying the identity of a data subject
Universal Citation: 4 NY Comp Codes Rules and Regs ยง 209.3
Current through Register Vol. 46, No. 39, September 25, 2024
(a) Records shall be available for inspection and copying by data subjects or their authorized representatives on every day that the officers of the board are open for the transaction of business between the hours of 8:30 a.m. and 4:45 p.m.
(b) Records may be inspected at the locations designated by the privacy compliance officer.
(c) The identity of a data subject requesting access to his or her record may be verified as follows:
(1) Before being given access to personal
information, an individual shall provide reasonable verification of his or her
identity. No individual need verify his or her identity when seeking access to
records which are otherwise available to any member of the public under the
Freedom of Information Law.
(2) In
the case of an individual who seeks in-person access to or amendment of
record(s), an employee identification card, a driver's license, or other
similar document shall constitute reasonable verification of
identity.
(3) When access to or
amendment of record(s) is requested by mail, the requirement for verification
of identity shall be met if the individual provides minimum identifying data,
such as date of birth and some item of information in the record that only the
concerned individual would likely know.
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