New York Codes, Rules and Regulations
Title 4 - DEPARTMENT OF CIVIL SERVICE
Chapter V - Regulations Of The Department Of Civil Service (president's Regulations)
Part 81 - Access To Personal Information
Section 81.4 - Procedures
Current through Register Vol. 44, No. 38, September 21, 2022
(a) Persons who wish to determine whether the department or commission maintains records containing information identifiable to them may contact the privacy compliance officer, who will assist in identifying such records and, if appropriate, will describe the contents of the department's system of records orally or in writing.
(b) Requests for access to records may be made to the privacy compliance officer in writing or orally, and must reasonably describe the record sought. Whenever possible, the data subject should supply identifying information that assists the department in locating the record sought. Requests will be accepted by mail, or in person, at the W. Averell Harriman State Office Building Campus, Building 1, Albany, NY 12239, on any workday between the hours of 8:30 a.m. and 4:45 p.m.
(c) Within five business days of the receipt of a request, the department shall either provide access to the record or deny access in writing, explaining the reasons therefor, or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which shall be within 30 days from the date of the acknowledgment.
(d) When the record is located, the department shall:
(e) Records or copies shall be made available at the Department of Civil Service on the State Campus in Albany, or where they are kept, and shall not be removed from that location without the express written consent of the head of the Department of Civil Service.
(f) Proof of identity, by presentation of a driver's license or other documentation or verification of signature or identifying facts, or other means, at the option of the department, may be required of a person making a request.
(g) Upon request, the privacy compliance officer shall certify that: