Current through Register Vol. 45, No. 52, December 27, 2023
(a) The
records access officer of the Department of Civil Service is the public
relations officer of the department unless otherwise designated by the
president. The records access officer shall have the duty of coordinating the
response of the department to public requests for access to records. Upon
receipt of a request, the records access officer will forward copies of the
request to the appropriate personnel within the department to search for the
records requested, maintaining one copy of the request for his or her files.
Thereafter, the records access officer shall:
(1) upon locating the records requested:
(i) make such records promptly available for
inspection; or
(ii) deny access to
the records in whole or in part and explain in writing the reasons for such
denial;
(2) upon failure
to locate the records requested, certify that:
(i) the Department of Civil Service does not
maintain such records; or
(ii) the
Department of Civil Service maintains such records, but after a diligent
search, they cannot be found; or
(iii) the information supplied by the
applicant is not sufficiently detailed to enable the department to determine
whether or not it maintains such records;
(3) upon request for copies of records: make
a copy available upon payment of any fees established in accordance with
section
80.7 of this Part or any
other duly established fees. The department in its discretion may permit the
requester to copy records where it would not administratively inconvenience the
department or unduly restrict the use of such records;
(4) if the department does not provide or
deny access to the record sought within five business days of receipt of a
request, the records access officer shall within such five-day period, furnish
a written acknowledgement of receipt of the request and a statement of the
approximate date when the request will be granted or denied, which date shall
be reasonable under the circumstances of the request. If the records access
officer determines to grant a request in whole or in part, and if circumstances
prevent disclosure to the person requesting the record or records within 20
business days from the date of the acknowledgement of the receipt of the
request, the records access officer shall state, in writing, both the reason
for the inability to grant the request within 20 business days and a date
certain within a reasonable period, depending on the circumstances, when the
request will be granted in whole or in part.
(b) The fiscal officer of the Department of
Civil Service is the director of financial administration of the department
unless otherwise designated by the president. The director of financial
administration shall have the duty of responding to requests for an itemized
record setting forth the name, business address, title and salary of every
officer or employee of the department.
(c) The business address for both of the
officers referred to in this section is: New York State Department of Civil
Service, State Office Building Campus, Albany, New York 12239.
