New York Codes, Rules and Regulations
Title 22 - JUDICIARY
Subtitle B - Courts
Chapter IV - Supreme Court
Subchapter D - Fourth Judicial Department
Article 1 - Appellate Division
Subarticle B - Special Rules
Part 1023 - Mental Health Information Services
Section 1023.2 - Duties of the director

Universal Citation: 22 NY Comp Codes Rules and Regs ยง 1023.2

Current through Register Vol. 46, No. 39, September 25, 2024

(a) With regard to patients in facilities governed by the Mental Hygiene Law:

(1) The director shall inform each patient of his or her rights to a judicial hearing, to a review pursuant to Mental Hygiene Law sections 9.35 and 15.35, to an appeal and to be represented by the service or by privately retained counsel.

(2) In every case in which a hearing is requested or ordered or in which an application or petition is made to the court with regard to a patient which may or may not require a hearing, the director shall investigate the patient's case, examine the patient's records, interview the patient and also, in the discretion of the director, interview other persons having information relevant to the patient's case. If the patient has counsel, the court may request the director to perform any services on behalf of the patient within the scope of and consistent with the service's statutory duties.

(3) The director shall examine the patient's facility records as often as the director deems necessary.

(4) The court may request the director to render or undertake any assistance or service on behalf of a patient consistent with the service's statutory duties.

(5) When a hearing has not been demanded, if the director determines that the case of a patient should be heard by the court or be reviewed by court, or court and jury, the director may, in his or her discretion, demand a hearing on behalf of such patient or may request that the case of the patient be reviewed by the court, or court and jury, in accordance with the power granted to the service in the Mental Hygiene Law.

(6)
(i) The director shall ascertain that the notices to be given to patients and other persons required under the Mental Hygiene Law have been duly served and posted and that there has been compliance with the procedures required by the Mental Hygiene Law for the hospitalization, transfer, retention and release of patients.

(ii) The director shall ascertain that all requirements of law as to patients' admissions, treatment and discharge, affecting patients' rights have been complied with.

(7) The director shall review the status of every person who has been an informal patient or a voluntary patient for a period of 12 consecutive months and shall ascertain that there has been compliance with the Mental Hygiene Law. If the director finds that the patient is willing and suitable for continued hospitalization in such status, he or she shall so certify in the patient's record. If the director finds that the patient is unwilling or unsuitable for continued hospitalization in such status he or she shall take whatever action he or she deems necessary in accordance with the Mental Hygiene Law.

(b) In those guardianship proceedings pursuant to Mental Hygiene Law article 81 or Surrogate's Court Procedure Act article 17-a in which the service participates as counsel, court evaluator, guardian ad litem or party:

(1) Upon receipt of notice of application in such proceedings, the director shall:
(i) examine the papers and ascertain that the notices required to be given to parties and patients and, as far as known to the director, to other persons entitled thereto, have been duly served and that there has been due compliance with the prescribed statutory procedure;

(ii) examine the records relating to the affairs or medical or psychiatric condition of the party or patient;

(iii) interview every such party or patient, advise him or her of the nature of the proceedings and of his or her legal rights, including the right to legal representation and the right to a court hearing, determine whether he or she has any objections to the proceeding or to the proposed guardian, or whether he or she has any other objections;

(iv) interview any psychiatrist, examining physician or psychologist, or such other psychiatrist or physician who has knowledge of the party or patient's mental and physical condition;

(v) obtain all available information as to the extent and nature of the party or patient's assets;

(vi) obtain all available information concerning the party or patient's family, background and any other fact that may be necessary or desirable.

(2)
(i) The director shall notify the court of any request for a hearing.

(ii) In the director's discretion, and in the interest of the party or patient, the director may demand a hearing.

(3) The director shall inform the party or patient of the progress and status of all proceedings.

(4) In all proceedings for the discharge of a guardian, the enforcement or modification of a guardianship order, or the approval of a guardian's report or accounting, intermediate or final, the director shall inform the party or patient of the nature of the proceeding and his or her rights. The director may perform such additional services on behalf of the party or patient as are within the scope of, and consistent with, the service's statutory duties.

(5) The director may, in an appropriate case and in his or her discretion, apply to the court for the discharge of the guardian or enforcement or modification of an order appointing the guardian.

(6) The director is authorized to apprise the examiners charged with the review of accounts with regard to any matter within the jurisdiction of such examiner affecting the welfare and property of a party or patient for whom a guardian has been appointed.

(7) The director shall perform such other duties and responsibilities as may be required by Mental Hygiene Law article 81.

(c) With regard to inmates, defendants or patients committed to, transferred to or placed in facilities for the mentally disabled pursuant to the Correction Law or to the Criminal Procedure Law:

(1) In all matters or proceedings in which the service is required to be served with notice, the director shall:
(i) examine the papers, and shall ascertain that the notices required to be given have been duly served and that there has been due compliance with the prescribed procedure;

(ii) inform the inmate, defendant, or patient of his or her rights including the right to a judicial hearing, to review, to appeal and to be represented by the service or by privately retained counsel;

(iii) when a hearing has not been demanded, if the director determines that the case should be heard by the court or be reviewed by a court, or court and jury, the director may, in his or her discretion, demand a hearing or may request that the case be reviewed by the court, or court and jury;

(iv) examine the records of the inmate, defendant or patient;

(v) interview the attending psychiatrist, examining physician or psychologist who has knowledge of the condition of the inmate, defendant or patient;

(vi) interview all other persons having information relevant to the matter or proceeding; and

(vii) perform such other services on behalf of the inmate, defendant or patient as the director in his or her discretion may determine. The court may request the director to perform additional services within the scope of, and consistent with, the service's statutory duties.

(d) With regard to applications for authorization to administer psychotropic medication and to perform surgery, electro-convulsive therapy or major medical treatment in the nature of surgery upon parties or patients in facilities:

(1) Copies of notice of such applications shall be served upon the director(s) of the service of the judicial department in which the proceeding is brought and the director of the service of the judicial department in which the facility is located.

(2) In all such proceedings the director shall:
(i) examine the papers, and shall ascertain that the notices required to be given have been duly served;

(ii) interview and inform the party or patient of the nature of the proceeding and of his or her rights, including the right to a judicial hearing, to appeal and to be represented by the service or by privately retained counsel, and determine whether he or she has any objection to the proceeding;

(iii) when a hearing has not been demanded, if the director determines that the case should be heard by the court, the director may, in his or her discretion, demand a hearing on behalf of the party or patient;

(iv) examine the records of the party or patient;

(v) interview the party or patient's attending and consulting psychiatrist, physician or psychologist who has knowledge of the party or patient's condition;

(vi) interview all other persons having information relevant to the matter or proceeding; and

(vii) perform such other services on behalf of the party or patient, as the court may request or the director may determine, consistent with the service's statutory duties.

(e) In all the foregoing proceedings, the service shall represent the inmate, defendant, party or patient unless they otherwise have counsel or counsel has been dispensed with pursuant to Mental Hygiene Law article 81.

(f) In all the foregoing proceedings the director may, in his or her discretion, submit briefs, affidavits, affirmations or trial memoranda, consistent with the service's role in the proceeding.

(g) In all of the foregoing proceedings the director shall assist the directors of the service in the other judicial departments in regard to any proceeding pending in any other judicial department which pertains to a patient residing in the Fourth Judicial Department.

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