New York Codes, Rules and Regulations
Title 22 - JUDICIARY
Subtitle A - JUDICIAL ADMINISTRATION
Chapter I - Standards and Administrative Policies
Subchapter C - Rules Of The Chief Administrator Of The Courts
Part 118 - Registration of In-House Counsel and Foreign Legal Consultants
Section 118.1 - Filing Requirement

Universal Citation: 22 NY Comp Codes Rules and Regs ยง 118.1

Current through Register Vol. 46, No. 39, September 25, 2024

(a) Every attorney admitted to practice in New York State on or before January 1, 1982, whether resident or nonresident, and whether or not in good standing, shall file a registration statement with the Chief Administrator of the Courts no later than March 1, 1982, and during each alternate year thereafter, within 30 days after the attorney's birthday, for as long as the attorney remains duly admitted to the New York bar.

(b) Every attorney admitted to practice in New York State after January 1, 1982, and on or before January 1, 1986, whether resident or nonresident, and whether or not in good standing, shall file a registration statement within 60 days of the date of such admission, and during each alternate year thereafter, within 30 days after the attorney's birthday, for as long as the attorney remains duly admitted to the New York bar.

(c) Every attorney admitted to practice in New York State after January 1, 1986, whether resident or nonresident, and whether or not in good standing, shall file a registration statement prior to taking the constitutional oath of office, and during each alternate year thereafter, within 30 days after the attorney's birthday, for as long as the attorney remains duly admitted to the New York bar.

(d) The registration statement shall be filed with the Office of Court Administration, by means of an online program implemented by the Chief Administrator.

The report of pro bono services and charitable contributions described in section 118.1(e)(14) shall be filed in the manner directed by the Chief Administrator of the Courts.

(e) The registration statement shall be on a form provided by the Chief Administrator and shall include the following information, attested to by affirmation:

(1) name of attorney;

(2) date of birth;

(3) name when admitted to the bar;

(4) law school from which degree granted;

(5) year admitted to the bar;

(6) judicial department of admission to the bar;

(7) office addresses (including department);

(8) home address;

(9) business telephone number;

(10) social security number;

(11) e-mail address (optional);

(12) race, gender/gender identity, sexual orientation, ethnicity and employment category (optional);

(13) compliance with child support obligations;

(14) a list of all jurisdictions other than New York State where the attorney is admitted to practice (excluding pro hac vice admissions), accompanied by a statement as to whether the attorney is in good standing in each jurisdiction and, as appropriate, (i) the date(s) on which such foreign jurisdiction imposed discipline on the attorney, (ii) the Appellate Division and Attorney Grievance Committee advised of each such instance of discipline by such foreign jurisdiction, and (iii) the date of each such advisement;

(15) in a separate statement, filed anonymously in a manner directed by the Chief Administrator,
(a) a mandatory report of pro bono services and contributions, as defined in Rule 6.1 of the attorney Rules of Professional Conduct, performed or contributed by the attorney in the previous two calendar years; and

(b) a report of such other pro bono service and contributions over the same period as the attorney may choose to describe.

(f) In the event of a change in the name of attorney, office addresses, home address, business telephone number, or e-mail address reported pursuant to subdivision (e) of this section, the attorney shall file an amended statement within 30 days of such change.

(g) Each registration statement filed pursuant to this section shall be accompanied by a registration fee of $375. No fee shall be required from an attorney who certifies that he or she has retired from the practice of law. For purposes of this section, the practice of law shall mean the giving of legal advice or counsel to, or providing legal representation for, a particular body or individual in a particular situation in either the public or private sector in the State of New York or elsewhere; it shall include the appearance as an attorney before any court or administrative agency. An attorney is "retired" from the practice of law when, other than the performance of legal services without compensation, he or she does not practice law in any respect and does not intend ever to engage in acts that constitute the practice of law. For purposes of section 468-a of the Judiciary Law, a full-time judge or justice of the Unified Court System of the State of New York, or of a court of any other state or of a Federal court, shall be deemed "retired" from the practice of law. An attorney in good standing, at least 55 years old and with at least 10 years experience, who participates without compensation in an approved pro bono legal services program, may enroll as an "attorney emeritus."

(h) Failure by any attorney to comply with the provisions of this section shall result in referral for disciplinary action by the Appellate Division of the Supreme Court pursuant to section 90 of the Judiciary Law.

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