New York Codes, Rules and Regulations
Title 22 - JUDICIARY
Subtitle A - JUDICIAL ADMINISTRATION
Chapter I - Standards and Administrative Policies
Subchapter C - Rules Of The Chief Administrator Of The Courts
Part 102 - Reimbursement Of Traveling Expenses In Connection With Performance Of Judicial Duties
Section 102.2 - Meals, lodging and incidental expenses

(a) Total allowances for meals, lodging and incidental expenses incurred pursuant to this Part shall not exceed the rate determined by the Chief Administrator. Specific expenses for all or part of a day in travel status shall be reimbursed in accordance with maximum rates established by the Chief Administrator. Miscellaneous expenses for items such as baggage transfer and tips to porters are included under the allowance for lodging and incidentals.

(b) Reimbursement of miscellaneous expenses in connection with travel (such as telephone calls or telegrams) shall be allowed, whether or not an expense for lodging was incurred.

(c) Receipts or other proof of expenses for overnight lodging shall be supplied with the expense voucher. Receipts for meals and incidentals need not be supplied with the expense voucher, but claims for meals and incidental or miscellaneous expenses shall be itemized on the voucher.

(d) A judge or justice traveling to or from the county wherein he or she is provided chambers, in the performance of his or her judicial duties, shall be reimbursed for a meal or meals taken in any place if necessarily purchased in connection with such travel.

(e) A judge or justice traveling on judicial business is exempted from State and local taxes for lodgings. Exemption certificate (form AC 946) shall be used at the hotel or motel to avoid payment of such taxes.

(f) A judge or justice who is continuously assigned to official duties outside the county in which he or she is provided chambers may remain in the county of assignment over weekends and on holidays, or may return home. If he or she elects to remain in the county of assignment, he or she shall be reimbursed pursuant to the rates referred to in subdivision (a) of this section for expenses incurred on Saturdays, Sundays and holidays for meals, lodgings and incidentals. If he or she returns home, he or she shall be reimbursed only for transportation expenses, and for a meal or meals in accordance with subdivision (d) of this section.