New York Codes, Rules and Regulations
Title 22 - JUDICIARY
Subtitle A - JUDICIAL ADMINISTRATION
Chapter I - Standards and Administrative Policies
Subchapter A - Rules Of The Chief Judge
Part 25 - Career Service
Section 25.35 - Reports of appointing authorities; official roster

(a) No person shall be appointed to or be employed in any position in the Unified Court System until he or she has passed an examination or is exempted from such examination in conformity with the provisions of this Part. Each appointing authority shall report to the Chief Administrator of the Courts forthwith upon such appointment or employment, the name of such appointee or employee, the title and character of his or her office or employment, the date of the commencement of service by virtue thereof and the salary or compensation thereof, and shall report from time to time and upon the date of official action in or knowledge of each case, any separation of a person from the service, or other change therein, and such other information as the Chief Administrator may require in order to keep the roster hereinafter mentioned.

(b) The Chief Administrator shall maintain an official roster of the classified service of the Unified Court System. Such roster shall contain in detail the employment history of each employee, showing each change of status or compensation from the time he or she enters service until he or she separates from service, except that it shall not be necessary to enter in such roster the compensation or changes in compensation of an employee holding a position classified pursuant to section 25.5 or 25.6 of this Part and listed in a salary grade plan containing titles and specific ranges of salary for each title.