New York Codes, Rules and Regulations
Title 21 - Miscellaneous
Chapter XV - New York State Commission Of Investigation
Part 701 - Access To Personal Information Held By The Commission Of Investigation
Section 701.2 - Designation of privacy compliance officer
Universal Citation: 21 NY Comp Codes Rules and Regs ยง 701.2
Current through Register Vol. 46, No. 39, September 25, 2024
(a) The chairman or chief counsel of the commission will designate either the executive, senior or other assistant counsel as the privacy compliance officer.
(b) The privacy compliance officer is responsble for insuring appropriate agency response to requests for records or amendment of records. All inquiries regarding requests for records or amendment of records under the Personal Privacy Protection Law should be directed to the privacy compliance officer.
(c) The privacy compliance officer is responsible for:
(1) assisting a data subject in identifying
and requesting personal information, if necessary;
(2) describing the contents of systems of
records in writing in order to enable a data subject to learn if a system of
records includes a record or personal information identifiable to a data
subject requesting such record or personal information;
(3) upon locating the record sought, taking
one of the following actions:
(i) making the
record available for inspection, in a printed form without codes or symbols,
unless an accompanying document explaining such codes or symbols is also
provided; or
(ii) denying access to
the record in whole or in part and explaining in writing the reasons
therefor;
(4) upon
request for copies of available records, make a copy available, upon payment of
established fees, if any;
(5) upon
request, certify that a copy of a record is a true copy; or
(6) upon failure to locate a record, indicate
that:
(i) the commission does not have
possession of the record sought;
(ii) the commission cannot locate the record
sought after having made a diligent search; or
(iii) the information sought cannot be
retrieved by use of the description thereof, or by use of the name or other
identifier of the data subject, without extraordinary search methods being
employed by the commission.
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