New York Codes, Rules and Regulations
Title 21 - Miscellaneous
Chapter LVIII - New York State Teachers' Retirement System
Part 5019 - Access To Public And Personal Records
Section 5019.8 - Copying of records
Universal Citation: 21 NY Comp Codes Rules and Regs ยง 5019.8
Current through Register Vol. 46, No. 12, March 20, 2024
(a) The fee for copies of records is hereby fixed at 25 cents for each page or portion of a page measuring up to 9 x 14 inches. Fees for computer printouts or other copies exceeding 9 x 14 inches shall be reasonably commensurate with the cost to the system of producing the same. Copies will be made only when the required fee is paid to the records access officer.
(b) Copying may be done only by system personnel, and will be done only when such copying will not delay the use of system mechanical reproduction equipment for system business.
(c) In determining the actual cost of reproducing a record, the system may include only:
(1) an amount equal to the hourly salary
attributed to the lowest paid system employee who has the necessary skill
required to prepare a copy of the requested record;
(2) the actual cost of the storage devices or
media provided to the person making the request in complying with such
request;
(3) the actual cost to the
system of engaging an outside professional service to prepare a copy of a
record, but only when the system's information technology equipment is
inadequate to prepare a copy, if such service is used to prepare the copy;
and
(4) preparing a copy shall not
include search time or administrative costs, and no fee shall be charged unless
at least two hours of system employee time is needed to prepare a copy of the
record requested. A person requesting a record shall be informed of the
estimated cost of preparing a copy of the record if more than two hours of a
system employee's time is needed, or if an outside professional service would
be retained to prepare a copy of the record.
Disclaimer: These regulations may not be the most recent version. New York may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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