Current through Register Vol. 46, No. 12, March 20, 2024
(a)
Taxpayers electing ACH debit.
(1) Taxpayers
who are participating in the program who elect the ACH debit payment option
must, on or before 6:00 p.m. (Eastern time) on the last business day before the
applicable due date, report their tax payment for the applicable period by
telephone or through the program's website to the electronic payment reporting
system. (This is the case because there is a one-day lag between the date on
which payment is authorized and the date on which the transfer is executed;
i.e., funds are deducted from the taxpayer's bank account and transferred to
the department's depository bank.) The electronic payment reporting system can
be accessed using the toll-free number or through the program's website.
Information on both methods will be provided to taxpayers as part of the
notification and enrollment process.
(2)
(i)
Prior to making its first payment of tax by ACH debit, a taxpayer must have
furnished the department with the banking information necessary to generate ACH
debits against its designated account. If a taxpayer's banking information
changes after the first payment, the taxpayer must immediately inform the
department of the changes to ensure timely payments. The method of changing
information will be described in the program materials.
(ii) Upon reaching the electronic payment
reporting system, the taxpayer will be asked for the unique password and access
code provided to such taxpayer as part of the notification and enrollment
process. The password, access code, identity of the taxpayer and choice of
payment option will be verified, and after approval, the taxpayer will be
granted access to the electronic payment reporting system. Upon accessing such
system, the taxpayer will be asked to report the following information:
(a) payment amount;
(b) taxable period; and
(c) such other information as the department
deems necessary for filing and payment reporting purposes.
If the taxpayer reports the above-enumerated information is
reported by telephone, the information will be verified over the telephone. If
the information is reported using the program's website, it will be verified by
the taxpayer online. Once the taxpayer agrees that all information reported is
correct, the taxpayer will be given a confirmation number for the
transaction.
(iii) Successful completion of the reporting
of the required information to the electronic payment reporting system
functions as an authorization for the payment of tax to be transferred to the
department's depository bank.
(3) If a taxpayer utilizing the ACH debit
payment option is not remitting a payment of tax for an applicable period, the
taxpayer must, on or before 6:00 p.m. (Eastern time) on the last business day
before the applicable due date, access the electronic payment reporting system
to report a zero remittance for such period.
(b) Taxpayers electing ACH credit or fedwire.
(1) Taxpayers who are participating in the
program who elect the ACH credit or fedwire payment option must initiate each
payment of tax by contacting their own financial institution and requesting
such institution to transfer both the appropriate payment of tax and the
necessary addenda record information to the department's depository bank via an
ACH credit or a fedwire transfer, as applicable. An ACH credit taxpayer must
initiate each payment transaction with its financial institution on or before
the last business day before the applicable due date at such time as designated
by its bank to assure that the department's depository bank receives the
payment and accompanying addenda record information on or before the applicable
due date. A fedwire taxpayer must initiate each payment transaction on or
before the applicable due date at such time as designated by its bank to assure
that the department's depository bank receives the payment and accompanying
addenda record information on or before the applicable due date.
(2) Taxpayers utilizing the ACH credit or
fedwire payment option need not access the electronic payment reporting system
to initiate a payment of tax for a taxable period. However, if such a taxpayer
is not remitting a payment of tax for an applicable period, the taxpayer must,
on or before 6:00 p.m. (Eastern time) on the last business day before the
applicable due date, access the electronic payment reporting system to report a
zero remittance for such period.
(c) General EFT payment rule. Any payment of
tax made by utilizing the ACH debit, ACH credit or fedwire payment option is
deemed to be made on the date payment is received by the department's
depository bank.
(d) Taxpayers
electing to pay by certified check.
(1)
Taxpayers who are participating in the program and who do not elect the ACH
debit, ACH credit or fedwire method of payment, shall be required to make
payments of tax by certified check in accordance with the provisions of
paragraph (2) of this subdivision.
(2) In order to comply with the requirements
of the program and to timely make a payment of tax, a taxpayer electing the
certified check payment option must either mail the certified check for the
amount of the payment of tax and a completed transmittal form prescribed by the
department on or before the second business day prior to the applicable due
date or assure that the department's depository bank receives the certified
check and the completed transmittal form on or before the applicable due
date.
(3) If a taxpayer electing
the certified check payment option is not remitting a payment of tax for an
applicable period, the taxpayer must either timely mail the completed
transmittal form prescribed by the department entering thereon a zero total
payment of tax or assure that the department's depository bank receives such
completed transmittal form showing the zero total payment of tax on or before
the applicable due date.
(e) Acknowledgement of payment. To provide an
acknowledgement of payment, the department will post a record of deposits to
the taxpayer's online account which can be accessed through the program's
website. Taxpayers may also request that the department mail an advice of
deposit or payment. Information will be provided by the program to
participating taxpayers at the time of enrollment about how taxpayers may
choose to have an advice of deposit or payment mailed to them.
(f) Correcting mistakes in payments of tax.
If a taxpayer does not make a correct payment of tax for a particular period,
such taxpayer shall, on the nearest business day to the date on which the error
is discovered, make proper adjustment for such period. Information will be
provided by the program about how to make this adjustment. If the taxpayer's
error involves an underpayment of tax, interest shall be charged and penalties
may apply.
(g) Changing payment
option. Taxpayers may elect to change their payment option at any time. The
department will make the methods of electing to change payment option available
to taxpayers in the printed program description or on the program's
website.
(h) Payment contingency
options for use in emergency situations. If a taxpayer is unable to utilize its
chosen payment option for a particular period due to circumstances beyond its
control, such taxpayer may utilize any of the other payment options, excluding
ACH debit, as an alternative payment mechanism for such period. The procedures
specified in subdivision (b) or (d) of this section, as applicable, shall
govern in such cases.
