New York Codes, Rules and Regulations
Title 2 - DEPARTMENT OF AUDIT AND CONTROL
Chapter VI - New York State and Local Employees' Retirement System and New York State and Local Police and Fire Retirement System
Part 382 - Pre-employment physicals for presumption provisions
Section 382.2 - Employer statement

Effective immediately, in the processing of a disability retirement or death benefit presumption requiring successful passage of a pre- employment physical, when it is determined that the records of such physical no longer exist through no fault of the member, the Retirement System shall accept, in lieu of such records, a sworn statement from an authorized representative of the employer indicating, to the extent known, the reason the records no longer exist, that such member would have been required to undergo a physical examination at or shortly after hire, and that the member would not have been so hired without successfully passing the examination.