New York Codes, Rules and Regulations
Title 2 - DEPARTMENT OF AUDIT AND CONTROL
Chapter I - Audit Of Revenues And Accounts Payable From State Funds And Funds Under Its Control
Part 8 - Traveling Expenses
Section 8.7 - Meals and lodging
Current through Register Vol. 46, No. 12, March 20, 2024
(a) General limitations. Meals and lodging within the immediate vicinity of a traveler's official station or place of residence are not normally allowed. (See section 8.2 of this Part.)
(b) Time limits on meal allowances.
(c) Allowance to employees on Saturdays, Sundays and holidays. Employees will be allowed their expenses for meals and lodgings on Saturdays, Sundays and holidays while engaged in work in the field. When authorized by his or her agency, an employee will be reimbursed for expenses incurred while returning home over the weekend or on holidays.
(d) Per diem rates.
(e) Original receipts for hotel, apartment, rooming house, specifying date of occupancy and rate paid are required.
(f) Daily allowances may be granted to members of boards of visitors, boards of trustees, regents, members of visiting committees, and such other part-time nonsalaried persons engaged in State service to provide for their travel-related expenses.
(g) Tax on occupancy of hotel rooms. Lodging accommodations for State travelers on official State business are exempt from room occupancy taxes in the State of New York. Travelers should use a State corporate credit card or an exemption certificate in the form prescribed by the Comptroller or the Commissioner of Taxation and Finance to claim exemption.