New York Codes, Rules and Regulations
Title 2 - DEPARTMENT OF AUDIT AND CONTROL
Chapter I - Audit Of Revenues And Accounts Payable From State Funds And Funds Under Its Control
Part 16 - Field Audit
Section 16.16 - Evidence of receipt of goods

Universal Citation: 2 NY Comp Codes Rules and Regs ยง 16.16

Current through Register Vol. 46, No. 12, March 20, 2024

(a) Delivery receipts, inspection reports and other equally satisfactory evidences of the receipt of goods or the performance of services in support of purchase vouchers shall be kept on file pending field audit by the Comptroller. When an inspection report or delivery receipt has been covered by a voucher, it shall be cancelled or voided in such a manner that it cannot be used in support of a duplicate claim.

(b) Where a copy of the purchase order is used as a receiving report, quantities ordered shall be omitted therefrom. The quantities should be noted thereon when received for comparison with the purchase order and vendor voucher.

(c) Delivery receipts and inspection reports should be signed by the person responsible for their correctness.

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