New York Codes, Rules and Regulations
Title 18 - DEPARTMENT OF SOCIAL SERVICES
Chapter II - Regulations of the Department of Social Services
Subchapter G - Statistics
Part 651 - Public Assistance Reports
Section 651.2 - State programs (annual report)

Universal Citation: 18 NY Comp Codes Rules and Regs ยง 651.2

Current through Register Vol. 46, No. 39, September 25, 2024

(a) For purpose of preparation of annual reports for the New York State Legislature, social services districts must report monthly to the office information on families and individuals receiving public assistance benefits, including, but not limited to, the following:

(1) Applicants seeking public assistance including but not limited to:
(i) number of applicants accepted to participate in each program;

(ii) number of applicants who are denied public assistance and the reason for denial;

(iii) number of applicants who were previous recipients of public assistance on or after December 2, 1997 including length of time previously on assistance; reason for initial termination; length of time between termination and reapplication; and reason for reapplication;

(iv) number of applicants who have resided in the State for fewer than 12 months.

(2) Recipients of public assistance including but not limited to:
(i) number of terminated recipients of public assistance and reason for termination; and

(ii) number of recipients that move between public assistance programs.

(3) Work activities subsidized or otherwise sponsored by the office or social services districts, including but not limited to:
(i) number of recipients participating in work activities;

(ii) number of recipients receiving an exemption from participating in work activities;

(iii) the duration of and reasons for such exemptions;

(iv) number of participants receiving subsidized child care and the number of exemptions granted due to lack of available child care;

(v) the type of work activities;

(vi) hours of work per week per recipient;

(vii) duration of enrollment in such work activity;

(viii) reason for termination from work activity;

(ix) number of requests for administrative hearings related to work activity participation including the nature of such requests by general categories and the outcome of such hearings;

(x) number of participants receiving subsidized transportation services;

(xi) participant retention in work activities by type of work activity;

(xii) length of time before assignment to a work activity;

(xiii) number of recipients changing work activity assignments and reasons for such changes; and
(ix) expenditures by social services districts in support of work activities.

(4) Unsubsidized work activities including but not limited to:
(i) number of recipients hired;

(ii) initial rate of pay by either annual salary or wage basis;

(iii) retention rates;

(iv) means of obtaining unsubsidized employment including, but not limited to, referral by the social services district and direct contact with employer; and

(v) number of participants receiving subsidized child care and/or transportation services.

(5) Recipient training and education activities including but not limited to:
(i) number of recipients in training or educational activities by type of activity;

(ii) number of recipients mandated to attend training or education activities that fulfill work participation requirements;

(iii) length and duration of training or education activities including the number of hours per week and duration;

(iv) number of recipients receiving subsidized child care and/or transportation services;

(v) number of recipients transferred to work activities;

(vi) to the extent available, the number of recipients who obtain work directly from training or education activities including starting salary and employee retention rates; and

(vii) expenditures by social services districts in support of training and education activities.

(6) Recipient sanctions including, but not limited to:
(i) number of sanctions, by type of sanction;

(ii) number of sanctions with defined minimum period, by type of sanction;

(iii) average length of sanction until recipient compliance, by type of sanction;

(iv) amount of sanction, by type of sanction;

(v) period of time starting on or after December 2, 1996 that the participant was in the program prior to the sanction;

(vi) number and outcome of administrative hearings related to sanctions, by type of sanction; and

(vii) number of sanctions against entire assistance unit.

(7) Case closings, including but not limited to:
(i) number of case closings;

(ii) reason for case closing including, but not limited to, self-termination without reason;

(iii) length of time receiving assistance on or after December 2, 1996 before case closing;

(iv) on an aggregate basis, the length of time recipients do not receive public assistance in New York State following case closing occurring on or after December 2, 1996; and

(v) number of former public assistance recipients receiving subsidized child care and/or transitional medical assistance.

(8) Substance abuse treatment programs including but not limited to:
(i) number of recipients receiving substance abuse treatment services for which the cost of such services is paid for by the social services district using public assistance monies;

(ii) length of reimbursed recipient participation in treatment program; and

(iii) types of substance abuse treatment programs receiving reimbursement from social services districts.

(9) Pregnancy prevention programs funded through Federal monies received by the State pursuant to title IV-A of the Social Security Act including, but not limited to:
(i) number of program participants;

(ii) duration of program participation; and

(iii) types of services provided.

(10) Disabled and work-limited recipients of public assistance pursuant to provisions of chapter 436 of the Laws of 1997 (the Welfare Reform Act) including, but not limited to:
(i) number of persons applying for public assistance that are screened;

(ii) number of current recipients of public assistance screened;

(iii) number of persons applying for public assistance that are found to be disabled;

(iv) number of current recipients of public assistance found to be disabled;

(v) number of persons applying for public assistance found to be work-limited;

(vi) number of current recipients of public assistance found to be work-limited;

(vii) duration of finding by category;

(viii) number of changes in work activity exemption status;

(ix) number and outcome of administrative hearings related to the disability screening and the determination of work activity exemptions; and

(x) data relating to work and training and education activities pursuant to paragraphs (3), (4) and (5) of this subdivision.

(11) Domestic violence screening process including but not limited to:
(i) number of applicants and recipients screened for evidence of domestic violence;

(ii) number of positive findings;

(iii) number of waivers by category granted as a result of a positive finding; and

(iv) duration of such waivers.

(b) The information required by this section shall be collected using the Welfare Management System, the Welfare to Work Caseload Management System, or other automated systems or forms as determined by the commissioner of the office . Social services districts shall assist the office in collecting the information in accordance with instructions from the office.

(c)

(1) Scientifically acceptable statistical sampling methods may be used to collect and maintain data when authorized by the Federal Department of Health and Human Services or when the commissioner of the office determines that collection of such data by any other means is not practicable or would result in significant additional costs.

(2) Unless otherwise required by the Federal Department of Health and Human Services, the sample size shall be limited to the size required under Federal statute for SNAP quality control purposes.

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