New York Codes, Rules and Regulations
Title 18 - DEPARTMENT OF SOCIAL SERVICES
Chapter II - Regulations of the Department of Social Services
Subchapter F - Finance; Claims for Reimbursement by Social Services Districts
Article 4 - Supplementary Assistance Reimbursement Claiming
Part 639 - Other Assistance Reimbursement Claiming
Section 639.2 - Conditions for reimbursement of expenditures not subject to the claiming provisions of Parts 620 through 638 of this Title

(a) Any conditions or requirements set forth in State law shall apply to expenditures claimed for reimbursement by social services districts.

(b) If State law provides that reimbursement will be made subject to Federal participation or that Federal funds received or to be received on account of expenditures will be used to reimburse the district, the district shall comply with any requirements or conditions necessary to capture the maximum amount of Federal funds available, except as otherwise specifically directed by the department.

(c) Costs required to be allocated or distributed by regulation or direction of the department shall be claimed in accordance with such regulations or instructions. Costs shall be allocated or distributed in accordance with the requirements set forth in regulations of the department pertaining to the allocation of expenditures for public assistance and care, except as otherwise specifically directed by the department.

(d) If expenditures are subject to reimbursement with an enhanced amount of Federal participation, reimbursement shall be claimed by districts in a manner that will enable the district to obtain the enhanced reimbursement, except as otherwise directed by the department.

(e) Except as otherwise directed by the department, no claims for reimbursement shall be supported solely with State funds if Federal participation is available for such claims.

(f) Claims for reimbursement for assistance provided pursuant to this Part shall not be submitted if such claims seek reimbursement at rates or amounts that are greater than otherwise permitted by the department.

(g) Any claims for reimbursement for assistance provided under an activity or program which were not fully reimbursed as claimed, and which were properly made at the time they were originally claimed may be claimed pursuant to this Part, provided that the revised claim is timely and an adjustment is simultaneously submitted to the department to reduce the original claim.

(h) Any claims for reimbursement which are subsequently determined by the department to be reimbursable from, or for which a higher proportion of Federal participation could be received from another program or activity, shall be reduced in an amount equivalent to the amount determined by the department to be due from such other program or activity.

(i) Amounts claimed shall be reduced in accordance with instructions of the department to reflect any penalty or other charges accruing to the district.

(j) Any adjustments of claims for reimbursement, including adjustments to claims as a result of recoveries or collections, shall be made in accordance with procedures, instructions or directions of the department.