New York Codes, Rules and Regulations
Title 18 - DEPARTMENT OF SOCIAL SERVICES
Chapter II - Regulations of the Department of Social Services
Subchapter F - Finance; Claims for Reimbursement by Social Services Districts
Article 1 - Reimbursement and Claims
Part 600 - Principles Of Reimbursement Claiming
Section 600.5 - Controls

(1) Monetary controls include a predetermined check processing procedure or an electronic verification and issuance procedure to assure that a properly completed authorization, in a State-prescribed format, is on file at the district which establishes eligibility for and amount of assistance to be granted before there is an expenditure of public funds and establishes that the amount of assistance granted is in accordance with the amount authorized.

(2) Documentation of monetary controls to be used by a social services district will be maintained by the district in an appropriate record.

(1) Claims controls must be established for all programs operated and expenditures supervised by a social services district, subject to the direction of the department.

(2) Reconciliations to appropriation and revenue accounts will be made for each claim for reimbursement.

(3) Documentation of reconciliations for audit purposes will be maintained by each social services district.