Current through Register Vol. 46, No. 12, March 20, 2024
(a) The operator
shall:
(1) collect, maintain and submit such
information, records or reports required by the department;
(2) maintain records required by the
department and local department of social services in the home, and shall make
such records available to department staff and designees for review;
(3) maintain the confidentiality of
individual resident records, and not release information in a resident record
to anyone other than the resident, next of kin or authorized representatives of
the resident, or an employee or designee of the department without the
resident's written permission, provided that confidential HIV-related
information concerning residents must be maintained in accordance with section
485.11(g)(5)-(10)
of this Title;
(4) maintain
confidential HIV-related information concerning employees, volunteers,
applicants for employment and prospective residents in accordance with section
485.11(g)(9)-(15)
of this Title;
(5) maintain records
in a manner which assures resident privacy, and accessibility to the
operator(s) and substitute(s) in the provision of routine and emergency
services;
(6) maintain complete,
accurate and current records for each resident, including: a copy of the latest
admission agreement; personal allowance account transaction; an inventory of
any personal property held by the operator for the resident; personal data;
medical evaluations; medication record; and such other information concerning
the resident that may be necessary to provide adequate care; and
(7) maintain accurate and current records on
the operation of the home, including incident reports, records of evacuation
drills, and an admission and discharge record.
(b) The department mandates use of the
following forms without substitution:
(1)
Application for Family-Type Home for Adults
(DSS-2865).
(2)
Survey
ReportFamily-Type Home for Adults (DSS-2867).
(c) The department mandates use of the
following forms or approved local equivalents:
(1)
A Personal Data Sheet
(DSS-2949).
(2)
An Incident
Report (DSS-3123).
(3)
A Medical Evaluation (DSS-3122).
(4) Personal allowance account forms:
(i)
Statement of Offering
(DSS-2853).
(ii)
Individual
Resident Fund Account Record (DSS-3633).
(5)
Medical Evaluation
(Operator) (DSS-3239).
(6)
Medication Record (DSS-3634).
(7)
Chronological Admission and
Discharge Register (DSS-3026).
(8)
An Inventory of Resident
Property (DSS-3027).
(d) Approved local equivalents may not be
substituted for mandated forms without prior written approval of the
department.
(e) Records relating to
an individual resident shall be retained by the operator or the local
department of social services for three years following the resident's
departure from the home.
(f) The
operator shall post the operating certificate, the most recent summary of
inspection issued by the local department of social services, and a copy of
resident rights.
