New York Codes, Rules and Regulations
Title 18 - DEPARTMENT OF SOCIAL SERVICES
Chapter II - Regulations of the Department of Social Services
Subchapter C - Social Services
Article 2 - Family and Children's Services
Part 430 - UTILIZATION REVIEW FOR FOSTER CARE AND PREVENTIVE SERVICES
Section 430.12 - Diligence of effort
Universal Citation: 18 NY Comp Codes Rules and Regs ยง 430.12
Current through Register Vol. 46, No. 39, September 25, 2024
(a) A social services district shall be considered to be exercising diligent efforts to achieve the permanent discharge of a child in foster care only if it complies with the requirements for casework activity and documentation contained in this section.
(b) The requirements of this section pertain to all children placed in foster care for whom a uniform case record, as described in Part 428 of this Title, is required and additionally the requirements of paragraph (c)(2) of this section pertain to all children placed by a court in the direct custody of a relative or other suitable person pursuant to article 10 of the Family Court Act. Compliance with these requirements must be documented in the form and manner required by OCFS pursuant to Part 428 of this Title according to the standards for documentation defined under the general requirements, the standards for discharge to parents, the standards for discharge to adoption, the standards for another planned living arrangement with a permanency resource, and the standards for discharge to adult residential care, as set forth in subdivisions (c)-(g), respectively, of this section. To the extent permitted by the Mental Hygiene Law and the regulations of the Office of Mental Health and the Office of Mental Retardation and Developmental Disabilities, social services officials must obtain copies of the case records and service plans and any updates to such records and plans for children whose care and custody have been transferred to such officials and who are receiving care in facilities operated or supervised by such offices. Such records, plans and updates must be made a part of the uniform case record. It is the responsibility of the district to show that the requirements of this section have been met, and a failure to provide evidence that the requirements have been met is deemed equivalent to a failure to make diligent efforts to achieve the permanent discharge of the child.
(c) General requirements.
(1) Consistency.
(i) Standard. The uniform case record must
demonstrate consistency among the service needs identified as contributing to
the child's need for placement, the goals or outcomes and services planned for
to meet these needs and the services which are provided to the child, members
of his or her family or other significant resource persons. For children who
have been placed in facilities operated or supervised by the Office of Mental
Health or the Office of Mental Retardation and Developmental Disabilities, the
services provided by that facility will be deemed to fulfill the requirements
of this subparagraph with respect to the child's service needs.
(ii) Documentation.
(a) If the child's placement is deemed
necessary, due at least in part to a reason described in paragraphs (c)(1)-(4)
of section
430.10 of
this Part as health and safety of child, parental refusal or surrender, parent
service need, or parent unavailability, and the child's permanency planning
goal is return to parents or relatives, the most recent assessment and service
plan or risk assessment and service plan required by the uniform case record
must contain client goals or outcome and services tasks or activities to meet
these needs;
(b) if the child's
placement is deemed necessary due at least in part to reasons described in
paragraphs (c)(5)-(6) of section
430.10 of
this Part as child service needs or pregnancy, specific client goals or
outcomes to meet these needs must be contained in the assessment and service
plan or risk assessment and service plan required by the uniform case
record;
(c) the assessment and
service plan or risk assessment and service plan required by the uniform case
record must show that services have been provided according to the service plan
for family and child, or that reasonable attempts have been made to provide
those services;
(d) information
concerning the services which are provided to children in facilities operated
or supervised by the Office of Mental Health or Office of Mental Retardation
and Developmental Disabilities and which is forwarded by such facilities to the
social services district responsible for maintaining the uniform case record
must be included in the uniform case record and will be deemed to fulfill the
documentation requirements of this subparagraph with respect to the child's
service needs;
(e) if a minor
parent is in foster care and has residing with him or her his or her child or
children, and such child or children are not in the care and custody or custody
and guardianship of the local commissioner of social services, the assessment
and service plan required by the uniform case record must show that the needs
of the child or children of the minor parent have been assessed and that goals
or outcomes necessary to meet these needs must be contained in the assessment
and service plan required by the uniform case record; and
(f) if the permanency plan for the child is
adoption or placement in a permanent home other than that of the child's
parent, the uniform case record must document the steps taken to find an
adoptive family or other permanent living arrangement for the child; to place
the child with an adoptive family, a fit and willing relative, a legal
guardian, or in another planned permanent living arrangement; and to finalize
the adoption or legal guardianship. At a minimum, such documentation must
include child specific recruitment efforts such as the use of State, regional,
and national adoption exchanges, including electronic exchange systems. Such
documentation must reflect reasonable efforts to place the child in-State or
out-of-state in a timely and orderly manner and to finalize the placement of
the child.
(2) Service plan reviews.
(i) Standard. A panel of at least two people
must participate in the review of each comprehensive family assessment and
service plan, each family reassessment and service plan and each child
assessment and service plan, if the child is completely legally freed for
adoption, as required under section
428.6
of this Title. The panel must include the case planner or the child's
caseworker and an administrator or other person not responsible for the case
management or delivery of services to that case, nor in the direct line of
supervision for that case. The review panel must convene a case conference,
with the review panel members and the parent(s) and child present, as required
in clauses (a) and (b) of this subparagraph,
to review progress made through implementation of the previous service plan,
identify issues of concern and suggest modifications that impact on and inform
the development of a new service plan for the case. A written statement of the
conclusions and recommendations must be developed by the panel, and such report
must identify barriers to permanency and any other issues that must be
addressed in the new service plan. The service plan review must be held no
earlier than 60 days, but no later than 90 days from the date the child was
removed from his or her home, or where the child is placed in foster care
pursuant to article 3 or 7 of the Family Court Act, no earlier 60 days, but no
later than 90 days from the date the child was placed in foster care.
Subsequent service plan reviews must be held every six months thereafter. A
permanency hearing satisfies the requirements for a service plan review if such
permanency hearing is held and completed within six months of the previous
service plan review.
(a) Efforts must be made
to involve the following persons as participants in the development and review
of the service plan and in the service plan review:
(1) the child, if he or she is at least 10
but less than 14 years of age, unless there is a documented reason related to
the current necessity of placement why the child should not be
involved;
(2) the child, if 14
years of age or older, in accordance with the standards set forth in section
428.3(i)
of this Title;
(3) the parent(s),
unless their rights to the child have been terminated, guardian(s), or, in the
case of a child whose permanency planning goal is other than discharge to a
parent, the person to whom the child will be discharged;
(4) in the case of an Indian child, the
child's tribe if known, and where possible, a qualified expert witness as
defined in section
431.18(a)(5)
of this Title;
(5) the child's
current foster parent, caretaker relative, or pre-adoptive parent presently
providing care for the child. Such foster parent, caretaker relative or pre-
adoptive parent must be provided with notice of and an opportunity to be heard
in any service plan review;
(6) for
a child with a permanency planning goal of another planned living arrangement
with a permanency resource, any person identified as the permanency
resource;
(7) the case manager,
case planner's supervisor, and child protective services monitor, if
applicable;
(8) key providers of
service to the child and family;
(9) members of the case planning team chosen
by the child in foster care who is 14 years of age or older in accordance with
the standards set forth in section
428.3(i)
of this Title;
(10) the attorney
for the child; and
(11) any other
person the child's parent(s) identifies.
(b)
(1) The
efforts to involve the participants listed in clause (a) of
this subparagraph must include, but are not limited to:
(i) written notice to each participant at
least two weeks prior to the service plan review inviting them to attend,
giving the date, time and location of the service plan review and in the case
of the parent(s), informing them that they may be accompanied by a person(s) of
their choice; and
(ii) where
possible, face-to-face contact by the case planner with the invited
participants who were unable to attend the service plan review no later than 30
days after the date the service plan review was held.
(2) During the face-to-face contact required
by item (1)(ii) of this clause, those invited
participants who were unable to attend the service plan review must be given a
summary of the service plan for the child and family which at a minimum must
include the following:
(i) new or continued
goals or outcomes and anticipated completion dates when goals are to be
achieved;
(ii) tasks which describe
the activities to be completed within the upcoming review period, and the
family members and/or the service provider who are to perform each
activity;
(iii) an updated visiting
plan for children in foster care;
(iv) documentation stating the involvement of
the parent, child and any others in the development of the service plan as
required by sections
428.3(d)
and
428.9
of this Title, and a listing of the participants in the service plan review;
and
(v) a review of the previous
service plan, which describes the progress in meeting or completing previously
stated goals or outcomes and tasks or activities, the participation of family
members in the process, and the service provision problems, if any, during the
period under review.
Upon presentation of the service plan documents described in subclause (2) of this clause to the invited service plan review participants, the contents will be discussed, or, in the event that such face-to-face contact is not possible, a letter stating that a service plan review was held will be sent to the invited participant(s). The letter must inform the invited participant(s) that a copy of the documents described in subclause (2) of this clause will be made available to them upon request.
(3) For a child in foster care or a child
placed by a court in the direct custody of a relative or other suitable person
pursuant to article 10 of the Family Court Act, the parent of the child must be
given a copy of the family and child(ren)'s service plan, consistent with
article 27-F of the Public Health Law.
(c) A written statement of the conclusions
and recommendations from the review or a copy of the service plan shall be made
available to all participants, subject to the confidentiality requirements of
Part 357 of this Title.
(d) For a
child in foster care for whom the permanency planning goal is discharge to
another planned living arrangement with a permanency resource, the service plan
review must address the steps taken by the authorized agency to ensure that the
child's foster parent(s) or the child care facility with whom or in which the
child is placed is following the reasonable and prudent parent standard as set
forth in section
441.25
of this Title and to ascertain whether the child has regular, ongoing
opportunities to engage in age or developmental appropriate activities,
including by consulting with the child in an age-appropriate manner about the
opportunities of the child to participate in such activities.
(ii) Documentation. The family
assessment and service plan or child assessment and service plan if the child
is completely legally freed for adoption required by the uniform case record
must indicate the names and, where appropriate, the title(s) of the panel
members, the names of the invited participants who attended the service plan
review and the date of the review. Attendance by the invited participants or
their representative will indicate that the two-week notice requirement of
clause (i)(b) of this paragraph has been met. When the invited
participants do not attend the review the efforts made to involve them in the
review and the efforts made pursuant to clause (i)(b) of this
paragraph must be documented.
(3) Casework contacts.
(i) Standard. Casework contacts with the
child, the child's caretakers, the child's parents or relatives, if any, must
adhere to the standards mandated in section
441.21 of
this Title. for People with Developmental Disabilities, Office of Alcoholism
and Substance Abuse Services or the Department of Health, casework contacts
required by this paragraph may be made by appropriate staff from the above
referenced state agencies or by appropriate staff who perform like or similar
functions under contract with such state agencies where such contacts otherwise
satisfy the frequency, location and content requirements set forth in section
441.21 of
this Title.
(ii) Documentation. The
progress notes shall show the extent to which these contacts are occurring
pursuant to section
441.21 of
this Title, the location of the contacts and the content of the contacts. If
such contact is made by appropriate state or contract staff, in accordance with
subparagraph (i) of this paragraph, information concerning the date, location,
content of the contact and services provided to the foster child must be
forwarded by such state or contract staff in the month the contact occurs to
the social services district or the voluntary authorized agency case manager,
case planner or case worker responsible for maintaining the foster child's
uniform case record. This information must then be included in the foster
child's uniform case record in accordance with Part 428 of this
Title.
(4) Education.
(i) Standard. The social services district
with care and custody or guardianship and custody of a foster child who has
attained the minimum age for compulsory education under the Education Law is
responsible for assuring that the foster child is a full-time elementary or
secondary school student or has completed secondary education. For the purpose
of this paragraph, an elementary or secondary school student
means a child who is:
(a) enrolled, or in the
process of enrolling, in a school which provides elementary or secondary
education, in accordance with the laws where the school is located;
(b) instructed in elementary or secondary
education at home, in accordance with the laws in which the foster child's home
is located;
(c) in an independent
study elementary or secondary education program, in accordance with the laws in
which the foster child's education program is located, which is administered by
the local school or school district; or
(d) incapable of attending school on a
full-time basis due to the foster child's medical condition, which incapability
is supported by regularly updated information in the child's uniform case
record.
(ii)
Documentation. The progress notes for each school age child in foster care must
reflect either the education program in which the foster child is presently
enrolled or is enrolling; or the date the foster child completed his or her
compulsory education; or where the child is not capable of attending school on
a full-time basis, what the medical condition is and why such condition
prevents full-time attendance. The social services district must update the
progress notes on an annual basis to reflect why such medical condition
continues to prevent the foster child's full-time attendance in an education
program. On an annual basis, by the first day of each October, the education
module in CONNECTIONS must be updated with education information about each
school age foster child in the form and manner as required by the
office.
(5) Discharge
planning.
(i) Standard. For any child age 18
or under who is discharged from foster care, the district must consider the
need to provide preventive services to the child and his or her family
subsequent to the child's discharge.
(ii) Documentation. The uniform case record
form to be completed upon discharge of the child must show either the
recommended type of preventive services and the district's attempts to provide
or arrange for these services, or the reasons why these services are deemed
unnecessary.
(d) Discharge to parents.
The following requirements shall pertain to all children in foster care placement whose permanency planning goal is discharge to parents or relatives:
(1) Visiting.
(i) Standard. Districts must plan for and
make efforts to facilitate at least biweekly visiting between the child and the
parents or caretakers to whom the child is to be discharged, unless such
visiting is specifically prohibited by court order, or by the transfer of
custody agreement, or the child is placed in a facility operated or supervised
by the Office of Mental Health or Office of Mental Retardation and
Developmental Disabilities or because the placement that was chosen pursuant to
the standards expressed in section
430.11
of this Part makes biweekly visitation an impossibility. In the latter case,
the district, at a minimum, must, except as herein after provided, plan for and
facilitate monthly visits between the parent and the child. In the case of
children 13 years or older placed by the court as PINS or juvenile delinquents
in an institution less than 100 miles from their homes, and the placement that
was chosen, pursuant to the standards expressed in section
430.11
of this Part, makes biweekly visitation impossible, the district, at a minimum,
must plan for and facilitate quarterly visits between the parent and the child;
however, at the time a service plan for discharging the child is developed,
appropriate visits, of a greater frequency than quarterly, between the child
and the family must be arranged. In the case of children 13 years or older
placed by the court as PINS or juvenile delinquents in an institution 100 miles
or more from their homes, the standards contained in this subparagraph do not
apply. At the time the service plan for discharging the child is developed,
appropriate visits between the child and the family must be arranged. Any act
to limit or terminate visiting for children voluntarily placed in foster care
must comply with the requirements set forth in section
431.14
of this Title. The efforts of the districts to facilitate at least biweekly
visiting must include:
(a) provision of
financial assistance, transportation or other assistance which is necessary to
enable biweekly visiting to occur;
(b) follow-up with the parent or relative
when scheduled visits do not occur in order to ascertain the reasons for missed
visits and to make reasonable efforts to prevent similar problems in future
visits. Any act to limit or terminate visiting for children voluntarily placed
in foster care must comply with the requirements set forth in section
431.14
of this Title; and
(c) arranging
for visits to occur in a location that assures the privacy, safety and comfort
of the family members. In no case, except where a family court has ordered
supervised visiting, will congregate visits involving members of more than one
family satisfy the provisions of this subparagraph.
(ii) Documentation must include:
(a) a visiting plan as required by the
uniform case record which includes the planned frequency and location of the
visits, the name of the child and the names of the persons who are scheduled to
visit the child and any arrangements or assistance necessary to facilitate
biweekly or monthly visiting, and if supervised visits are planned, the reasons
for such supervision;
(b)
indications in the progress notes or in the visiting plan required by the
uniform case record of the extent to which visiting has occurred in accordance
with the visiting plan and the follow-up efforts which were undertaken when
scheduled visiting has not occurred;
(c) indications in the visiting plan required
by the uniform case record of the grounds for any attempt to limit or terminate
visiting rights, including any documents submitted to the court; and
(d) where appropriate, a statement that the
child has been placed in a facility which is operated or supervised by the
Office of Mental Health or the Office of Mental Retardation and Developmental
Disabilities.
(2) Lack of progress.
(i) Abandonment.
(a) Standard. If a parent evinces an intent
to forgo his or her parental rights and obligations, as manifested by his or
her failure to visit the child and communicate with the child or agency,
although able to do so and not prevented or discouraged from doing so by the
agency, so that the child is considered an abandoned child pursuant to section 384-b of the Social Services Law, and no
mitigating circumstances exist, then an action to terminate parental rights
must be initiated within 60 days of the completion of the assessment and
service plan or risk assessment and service plan required by the uniform case
record which documents these circumstances.
(b) Documentation. The assessment and service
plan or risk assessment and service plan required by the uniform case record
must document the evidence of the parent's intent to forgo his or her parental
rights and obligations. The progress notes must indicate the date that the
petition to terminate parental rights is filed.
(ii) Permanent neglect.
(a) Standard. If a parent has failed for a
period of one year to substantially and continuously or repeatedly maintain
contact with or plan for the future of the child, although physically and
financially able to do so, notwithstanding the agency's diligent efforts to
encourage and strengthen the parental relationship when such efforts will not
be detrimental to the child so that the child is considered a permanently
neglected child pursuant to section 384-b of the Social Services Law, and no
mitigating circumstances exist, then an action to terminate parental rights
must be initiated within 60 days of the completion of the assessment and
service plan or risk assessment and service plan required by the uniform case
record which documents these circumstances, as specified in section
431.9
of this Title and section 384-b of the Social Services
Law.
(b) Documentation. The
assessment and service plan or risk assessment and service plan required by the
uniform case record must document the lack of contact or the parents' inability
to plan for the child and the district's attempts to encourage and strengthen
the parental relationship. The progress notes must indicate the date that the
petition to terminate rights has been filed.
(iii) Discharge time.
(a) Standard. Every child with a permanency
planning goal of return to parents or relatives who has been in care for 15 of
the most recent 22 months must be discharged from care or the social services
district must comply with the standards for the filing of a petition to
terminate parental rights as set forth in section
431.9
of this Title.
(b) Documentation.
When the child has been in care for 15 of the most recent 22 months the most
recent assessment and service plan or risk assessment and service plan required
by the uniform case record must show that the child has been discharged from
foster care or that a petition to terminate parental rights has been filed in
accordance with the provisions set forth in section
431.9
of this Title, unless the plan shows that the child is in care in the home of a
relative; or a compelling reason why it would not be in the best interest to
initiate termination proceedings; or that services have not been provided to
the family of the child which are necessary for the safe return of the child to
his or her family.
(e) Discharge to adoption.
The following requirements pertain to all children in a foster care placement whose permanency planning goal is discharge to adoption.
(1) Children not legally
free.
(i) Standard. For children who are not
legally free for adoption, an action to legally free the child must be
initiated within 30 days of the establishment of the permanency planning goal
of adoption. The child must be freed within 12 months after the establishment
of the permanency planning goal of adoption.
(ii) Documentation. The progress notes must
indicate when the action has been initiated and must include copies of the
petition and any documents submitted in support of the petition or descriptions
of the content of the documents. In addition, the date that the child was freed
must be noted in the progress notes. If the case does not meet the standard for
freeing the child within 12 months, the district will be considered to be
out-of-compliance with the standard unless, at the time of the first
recertification after the 12-month period, the assessment and service plan or
risk assessment and service plan required by the uniform case record shows that
a petition to terminate parental rights was filed within 120 days of the date
the permanency planning goal of adoption was chosen and the delay was caused
solely by the court and not by the district or agency caring for the child, or
that the court refuses to terminate parental rights.
(2) Children legally free.
(i) Standard. Children who are legally free
for adoption but not in an adoptive home must be placed in an adoptive home
within six months after the child was freed for adoption. For children in
facilities operated or supervised by the Office of Mental Health or the Office
of Mental Retardation and Developmental Disabilities, the district will be
deemed in compliance with this standard during the time the child remains in
the facility. If the child is discharged from the facility to a foster care
placement, the time in the facility when the child was legally free will be
considered to be part of the total time the child is legally free but not in an
adoptive home and the documentation requirements specified below will
apply.
(ii) Indian children. An
Indian child who is legally free for adoption must, in the absence of good
cause to the contrary, be placed in accordance with the preferences set forth
in subdivision (g) of section
431.18
of this Title.
(iii)
(a) Documentation. The progress notes must
indicate when the child was placed in the adoptive home, or if the child was
not placed in such home within the time frame stated in the standard. In
instances where a handicapped or hard-to-place child was not placed in an
adoptive home within six months, the progress notes must indicate that inquiry
was made of the adoptive placement registry within three months of the date the
child became legally freed and the results of such inquiry. The first
assessment and service plan or risk assessment and service plan required by the
uniform case record after the six- month period must indicate that an attempt
will be made to obtain a subsidized adoptive placement for the child, or record
the reason the district believes that subsidy will not be required to complete
the adoptive placement before the end of the 12th month. Failure to place the
child in an adoptive home within 12 months from the date he or she was freed
constitutes noncompliance with this standard, unless the child's permanency
planning goal, as recorded on the assessment and service plan or risk
assessment and service plan required by the uniform case record is other than
discharge to adoption, or unless the State Commissioner of Social Services, or
his or her representative, has approved a continuation of the efforts to place
the child in an adoptive home. Such approval will not be given for more than 12
months without a subsequent review of the case by the State Commissioner of
Social Services or his or her representative. If an agreement to adopt the
child has been signed by the prospective adoptive parents, and the prospective
parents then refuse to maintain the child in the home or otherwise to complete
the adoptive process, as documented in the most recent assessment and service
plan or risk assessment and service plan required by the uniform case record,
the date of that refusal is deemed to be the date on which the child was freed.
During the time the child is in a facility operated or supervised by the Office
of Mental Health or Office of Mental Retardation and Developmental
Disabilities, the documentation requirements of this subparagraph will be
deemed to have been met for such child.
(b) Each social services official who places
an Indian child in an adoptive home must maintain a record of such placement
which evidences the efforts made to comply with the order of preference set
forth in section
431.18(g)
of this Title. Information concerning efforts by social services districts to
comply with the order of preference contained in the case record must be made
available to the child's Indian tribe and the Secretary of Interior upon
request.
(iv) For
purposes of this paragraph, the term Indian child will have
the meaning which is given to this term by section
431.18
of this Title.
(3)
Children in adoptive placement.
(i) Standard.
For children who are legally free, in an adoptive home, but whose adoptions are
not yet final, such adoptions must be finalized within 12 months after the
child is placed in an adoptive home.
(ii) Documentation. The progress notes must
indicate the date of finalization or, if the child's adoption was not finalized
in the required time frame, the district will be considered to be
out-of-compliance with the standard, unless, at the time of the first
recertification after the six-month period, the assessment and service plan or
risk assessment and service plan required by the uniform case record shows that
the delay was caused solely by the court, and not by the district or agency
caring for the child, or that the adoptive parents have delayed
finalization.
(f) Another planned living arrangement with a permanency resource.
Another planned living arrangement with a permanency resource is a permanency planning goal to assist foster care youth in their transition to self-sufficiency by connecting the youth to an adult permanency resource, equipping the youth with life skills and, upon discharge, connecting the youth with any needed community and/or specialized services. An adult permanency resource is a caring committed adult who has been determined by a social services district to be an appropriate and acceptable resource for a youth and is committed to providing emotional support, advice and guidance to the youth and to assist the youth as the youth makes the transition from foster care to responsible adulthood. The following requirements pertain to all children in a foster care placement whose permanency goal is discharge to another planned living arrangement with a permanency resource and, where indicated, to children deemed to be discharged to another planned living arrangement with a permanency resource or deemed to have a goal of discharge to another planned living arrangement with a permanency resource. For the purposes of this subdivision only, a child deemed to be discharged to another planned living arrangement with a permanency resource means a child 16 years of age or older who has resided in foster care for at least 12 months within the past 36 months and who has been discharged to parents or relatives. For the purposes of this subdivision only, a child deemed to have a goal of another planned living arrangement with a permanency resource means a child 16 years of age or older who resided in foster care for at least 12 months within the past 36 months and who has a goal of discharge to parents or relatives or a goal of adoption.
(1) Setting of goal.
(i) Standard. The child is 16 years of age or
older for this goal to be established and it is determined to be in the child's
best interests that he or she remain in foster care and not return to his or
her parents or be adopted until the child reaches the age of 18. No other child
may have a goal of discharge to another planned living arrangement with a
permanency resource.
(ii)
Documentation. The first assessment and service plan required by the uniform
case record at the time of the selection of the permanency planning goal must
indicate the reasons for choosing this goal rather than "discharge to parents
or relatives" or "discharge to adoption," and must summarize efforts to
accomplish either or both of these permanency goals before this goal was
selected and document a compelling reason why it would not be in the best
interests of the child to be returned home, placed for adoption, placed with a
legal guardian or placed with a fit and willing relative.
(2) Preparation for discharge.
(i) Standard.
(a) The district must ensure the provision to
all children with a goal of discharge to another planned living arrangement
with a permanency resource, or deemed to have a goal of discharge to another
planned living arrangement with a permanency resource, of structured programs
of vocational training and independent living skills, including at least two
days per year of formalized group instruction in independent living skills.
Vocational training includes, but is not limited to, training programs in a
marketable skill or trade or formal on-the-job training. Children enrolled in
secondary education, taking academic courses and receiving at least passing
grades which if maintained would lead to graduation prior to the child's 20th
birthday, and children enrolled in full-time study at an accredited college or
university are deemed to meet the requirement for vocational training.
Vocational training must begin at the time the goal of discharge to another
planned living arrangement with a permanency resource is selected or deemed to
be selected or by the child's 16th birthday, whichever is later, and must
continue without interruption until the child is discharged to another planned
living arrangement with a permanency resource, unless the child is employed in
a paying job for which such child's vocational training has prepared him or
her, or is employed in a paying job at an hourly rate which would provide
income, if the child was employed on a full-time basis, equal to or greater
than 150 percent of the poverty level for a family of one as established by the
Federal Department of Health and Human Services, or has passed a test approved
or administered by the agency, school, or firm providing the training, or has
otherwise successfully completed a course of vocational training as evidenced
by a certificate or some other document demonstrating completion. Independent
living skills include formalized instruction, including supervised performance
in job search, career counseling, apartment finding, budgeting, shopping,
cooking, and house cleaning. Instruction in these skills must begin at the time
the goal is selected or by the child's 14th birthday, whichever is later, and
must continue without interruption until the child is discharged, unless the
child has demonstrated competency in all of the above skills, either through a
test approved by the department or through an assessment based on observation
of the child's performance; in either case, the child's on-going application of
those skills must be deemed to meet the standard. The vocational training
requirements of this subparagraph cannot apply where the child demonstrates an
inability to participate in and benefit from vocational training because of the
child's inability to read or compute at an appropriate grade level. Where a
child is found to be unable to benefit from such training, remedial education
must be provided to prepare the child to participate in and benefit from
vocational training. In the case of children who have been placed in facilities
operated or supervised by the Office of Mental Health or Office of Mental
Retardation and Developmental Disabilities, the services provided by that
facility are deemed to fulfill the requirements of the standard contained in
this subparagraph.
(b) Subject to
the availability of State and Federal funds therefor, the district must ensure
that a monthly independent living stipend is regularly provided to each child
16 years of age or older who has, or is deemed to have, a goal of discharge to
another planned living arrangement with a permanency resource and who,
according to his or her case plan, is actively participating in independent
living services. The independent living stipend is to be provided in addition
to the regular allowance the child is entitled to receive pursuant to section
441.12(a)
of this Title. The purposes for providing an independent living stipend are: to
give the child incentive to participate in independent living services, to
teach the child to manage money, and to provide the child with a means to
accumulate savings to assist him or her in the transition to independent
living. The amount of the monthly stipend must be in accordance with the
following schedule:
| Age | Monthly stipend |
| 16 | $20.00 |
| 17 | 25.00 |
| 18 | 30.00 |
| 19 | 35.00 |
| 20 | 40.00 |
Depending upon the child's financial needs and abilities, the district must pay the entire monthly stipend in one lump sum payment or in two or more smaller payments spread over the month. Stipend payments to the child must be suspended for any period of time that the child, according to his or her case plan, is not actively participating in independent living services. A child placed in a facility operated or supervised by the Office of Mental Health or the Office of Mental Retardation and Developmental Disabilities is not eligible to receive an independent living stipend.
(ii) Documentation.
(a) Each assessment and service plan required
under Part 428 of this Title must show the type, location, duration, and
intensity of the vocational training and instruction in independent living
skills being provided to the child, as well as the level of achievement the
child has attained. If the required vocational training and/or instruction in
independent living skills has not been provided, the case record must document
that the reason for the failure to complete the training was because of the
child's unwillingness to cooperate, or the child's employment in a job as
referenced in clause (a) of subparagraph (i) of this
paragraph, or the child's passing of a test displaying competence in relevant
job skills and independent living skills, or the child's inability to
participate in and benefit from vocational training because of educational
deficiencies. If the reason for the failure to complete the training or
instruction is the child's unwillingness to cooperate, the case record must
document the efforts made by the district to encourage participation by the
child in the training or instruction. Any assessment that the child cannot
participate in and benefit from vocational training because of the lack of
reading or computation skills must be contained in the uniform case record. The
record must contain the date of the assessment of educational deficiencies, a
plan of remediation including the remedial services provided to the child and
the date of anticipated completion of the plan which under no circumstances may
be the same as or subsequent to the date of planned discharge. This plan must
be designed to enable the child to participate in and benefit from vocational
training. Information concerning the services which are provided to children in
facilities operated or supervised by the Office of Mental Health or Office of
Mental Retardation and Developmental Disabilities and which is forwarded by
such facilities to the social services district responsible for maintaining the
uniform case record must be included in the uniform case record and will be
deemed to fulfill the documentation requirements of this
subparagraph.
(b) Each assessment
and service plan, reassessment and service plan review also must show the
amount and frequency of the independent living stipend payments made to the
child and the child's active participation in independent living services as
outlined in the case plan. If the child did not receive an independent living
stipend for any period of time, the case record must document the reason the
child did not receive a stipend or the reason that the stipend was suspended.
Such documentation must include a description of how and why the child was not
actively participating in independent living services as outlined in the case
plan or that the child was placed in a facility operated or supervised by the
Office of Mental Health or the Office of Mental Retardation and Developmental
Disabilities.
(3) Discharge.
(i) Standards.
(a) For each child discharged to another
planned living arrangement with a permanency resource, the district must
identify any persons, services or agencies which would help the child maintain
and support himself or herself and must assist the child to establish contact
with such agencies, service providers or persons by making referrals and by
counseling the child about these referrals prior to discharge. This must
include efforts to assist the child to reestablish contacts with parents,
former foster parents or other persons significant to the child.
(b) No child can be discharged to another
planned living arrangement with a permanency resource, unless such child has
received written notice of such discharge at least 90 days prior to the date of
discharge and has had the goal of another planned living arrangement with a
permanency resource continuously for a six-month period immediately prior to
discharge. This notice requirement does not apply where the child has
voluntarily departed from the foster care placement without the consent of the
district and has been absent from said placement for 60 days.
(c) No child may be discharged to another
planned living arrangement with a permanency resource, unless the child has a
residence other than a shelter for adults, shelter for families, single-room
occupancy hotel or any other congregate living arrangement which houses more
than 10 unrelated persons and there is a reasonable expectation that the
residence will remain available to the child for at least the first 12 months
after discharge. This requirement does not apply to a child who is a member of
the military or job corps or who is a full-time student in a post-secondary
educational institution or where the child has voluntarily departed from the
foster care placement without the consent of the district and has been absent
from said placement for 60 days.
(ii) Documentation.
(a) Documentation includes goals or outcomes
and services in the service plan and a summary by the district of the efforts
made and their results in the assessment and service plan required by the
uniform case record.
(b) A copy of
the written notice of discharge must be maintained in the case record until the
child attains the age of 21, showing the date the child received the notice. In
addition, the child's service plans prepared pursuant to Part 428 of this Title
must show that the child has had the goal of independent living continuously
for a six-month period immediately prior to discharge. If the notice is not
received by the child because the child is voluntarily absent from the foster
care placement without the consent of the district, the case record must
document when the child left the foster care placement, the voluntary nature of
the absence of the child, the absence of consent by the district and the
efforts made by the district to make contact with the child to encourage the
return of the child to the placement.
(c) The plan amendment or service plan
required by the uniform case record must include a description of the living
arrangements secured for the child, together with an assessment of the
permanency of those arrangements. If the child is discharged without the
district securing living arrangements for the child, the case record must
document that the reason for the failure to secure such arrangement has been
that the child is a member of the military or job corps or a full-time student
in a post-secondary educational institution or has voluntarily departed from
the foster care placement without the district's consent and has been absent
from the placement for 60 days.
(4) Post-discharge.
(i) Standards.
(a) Every child discharged to another planned
living arrangement with a permanency resource and every child deemed to have
been discharged to another planned living arrangement with a permanency
resource must remain in a status of trial discharge for at least six months
after discharge and must remain in the custody of the local commissioner during
the entire period of trial discharge. Trial discharge may continue at the
discretion of the district up to the age of 21 if the reassessment and service
plan review indicates either the need for continued custody or a likelihood
that the child may need to return to foster care. During the period of trial
discharge, the district must provide after-care services to the child,
including casework contacts with the child, with the number of face-to-face
contacts and in-home contacts equal to those required for that child pursuant
to section
431.16(c)
of this Title during the six months immediately preceding the child's
discharge. In addition, after-care services include the provision of services
consistent with the service needs of the child identified in the uniform case
record which would enable the child to live independently after he or she is
discharged from care. In the event that the child becomes homeless during the
period of trial discharge, the district must assist the child to obtain housing
equivalent to that authorized by clause (c) of this
subparagraph. Under no circumstances may a district refer or place a child
during the 30-day period following the child's becoming homeless in a shelter
for adults, shelter for families, single-room occupancy hotel, or any other
congregate living arrangement which houses more than 10 unrelated persons. If
appropriate housing is not available within 30 days of the date the child
becomes homeless, the district must place the child in a suitable foster
boarding home, agency boarding home, group home or institution consistent with
section
430.11
of this Part. The provisions of this clause relating to trial discharge does
not apply where a court order terminates the district's custody of the child or
where the child reaches the age of 21.
(b) After the district's custody of the child
has been terminated whether by court order or by the district's own action, the
district must maintain supervision of the child until the child is 21 years of
age, where the child has been discharged to another planned living arrangement
with a permanency resource or is deemed to have been discharged to another
planned living arrangement with a permanency resource and has permanently left
the home of his or her parents or relatives prior to the termination of the
district's custody. Supervision includes at least monthly contact with the
child, unless the child has maintained adequate housing and income continuously
for the past six months, in which case at least quarterly contacts shall occur,
either face-to-face or by telephone. Where monthly contacts are required,
face-to-face contacts on a quarterly basis must occur with the remaining
contacts being either face-to-face or by telephone. This requirement of
quarterly face-to-face contacts does not apply to children living 50 miles
outside of the district. In all cases, the district must provide referral to
needed services, including income and housing services, with sufficient
follow-up efforts to ensure that the child has begun to receive the services
for which he or she was referred. The contact requirements of this clause must
be satisfied when the child has refused contact or cannot be located during a
60-day period in which two face-to-face or telephone contacts and one in-home
contact have not been successful. The contact requirements mandated by this
clause must resume when the child is located and desires to cooperate with the
district.
(c) Nothing in this
subdivision mandates the participation of a child in the status of trial
discharge or supervision. Such participation is contingent upon the consent of
the child.
(ii)
Documentation.
(a) The requirements of the
uniform case record, as established in Part 428 of this Title, will apply until
the district's custody of the child has been terminated, either by court order
or by the district's own action. Each reassessment and service plan review or
after the child's discharge must show whether the child remains in the custody
of the local commissioner, the need for continued custody, the number and
location of casework contacts with the child, the child's current living
arrangements and service needs including, but not limited to whether the child
has become homeless, the services provided during the past six months,
including but not limited to housing and income services, and the services to
be provided during the next six months. If the required number of casework
contacts with the child has not been made, the case record must document that
the primary reason for the failure to complete the contacts has been the
child's unwillingness to cooperate with the district. The case record must also
document the efforts made by the district to make contact with the child and to
encourage participation in the district's supervisory functions.
(b) After termination of the district's
custody of the child, whether by court order or by the district's own action,
progress notes must be maintained which show the number and type of contacts
with the child, the services and service providers to whom the child has been
referred, and whether the child actually received services. If the required
number of contacts with the child has not been made, the case record must
document the efforts made by the district to contact the child and to encourage
the child to cooperate with the district.
(g) Adult residential care.
The following requirements shall pertain to all children in a foster care placement whose permanency goal is discharge to adult residential care.
(1) Setting of goal.
(i) Standard. Discharge to adult residential
care shall be the permanency planning goal only for children for whom the
necessity of placement is based in whole or in part on the reason described in
section
430.10(c)(5)
of this Part, as "child service need" and for whom the service needs arise out
of a factor other than the child's behavior. For each child with this goal, the
district shall consider alternative permanency goals, including " discharge to
parents or relatives" and "discharge to adoption" before this goal is chosen,
and the Director of Social Services shall review and approve the establishment
of this goal.
(ii) Documentation.
The assessment and service plan or risk assessment and service plan required by
the uniform case record must document the specific reasons why this is the most
appropriate permanency goal for this child and the reasons why the child should
not be discharged to parents or relatives or to an adoptive
placement.
(2)
Preparation for discharge.
(i) Standard. For
each individual discharged to adult residential care, the service plan for
discharging the child must include the types of services and programs needed by
this individual, specific programs which could meet the individual's needs, and
plans and activities to assist the child in making the transition from the
present program to the new program. In the case of children in facilities
operated or supervised by the Office of Mental Health or the Office of Mental
Retardation and Developmental Disabilities, the services provided in
preparation for discharge by such facilities to such children shall be deemed
to fulfill the requirements of this subparagraph.
(ii) Documentation. Documentation must
include goals or outcomes and services in the service plan which will assist
with the transition and a summary by the district of the efforts made and their
results in the assessment and service plan or risk assessment and service plan
required by the uniform case record. Information concerning the services which
are provided to children in facilities operated or supervised by the Office of
Mental Health or Office of Mental Retardation and Developmental Disabilities
and which is forwarded by such facilities to the social services district
responsible for maintaining the uniform case record must be included in the
uniform case record and will be deemed to fulfill the documentation
requirements of this subparagraph.
(h) Court orders.
Notwithstanding any other provision of this section, a case shall not be subject to denial of reimbursement due to lack of diligent efforts if a court has ordered that actions be taken which prohibit compliance with the provisions of this section. The first uniform case record form required after the court order shall include either a copy of the court order or a description of the terms of the order. In the event that a utilization review of the case has been completed, and has found that the district's activities do not comply with the requirements of this section, other than that defined in this subdivision, the district shall petition the court for a rehearing of the case within 30 days of the notification to the district that diligent efforts have not been made. The district shall submit the finding of the utilization review to the court as documentation for the court review.
(i)
(1) Length of time in care. For Federal
fiscal years beginning October 1, 1985 and ending September 30, 1990, the
maximum number of children who are in receipt of federally reimbursable foster
care maintenance payments pursuant to title IV-E of the Social Security Act and
who, at any time during such years, will remain in foster care after having
been in such care for 24 months shall not exceed 57 percent of the total number
of children who receive such payments during such period.
(2) Social services officials shall monitor
their foster care caseloads as often as is necessary to ensure compliance with
the provisions of paragraph (1) of this subdivision.
(j) Transition plan.
Whenever a child will remain in foster care on or after the child's 18th birthday, the agency with case management, case planning or casework responsibility for the foster child must begin developing a transition plan with the child 180 days prior to the child's 18th birthday or 180 days prior to the child's scheduled discharge date where the child is consenting to remain in foster care after the child's 18th birthday. The transition plan must be completed 90 days prior to the scheduled discharge. Such plan must be personalized at the direction of the child. The transition plan must include specific options on housing, health insurance, education, local opportunities for mentors and continuing support services, and work force supports and employment services. The transition plan must be as detailed as the foster child may elect.
(k) Consumer reports.
(1) Standard.
Upon attaining the age of 14 years and each year thereafter until discharged
from foster care, each child in foster care must receive a copy of any consumer
report on such child, as prescribed by the Office of Children and Family
Services at no cost to the child. The agency with case management, case
planning or casework responsibility for the child, as determined by the social
services district with legal custody of the foster child, must provide or
arrange for the provision of assistance to the foster child, including, where
feasible, from any court-appointed advocate, in interpreting and resolving any
inaccuracies in the report(s). For the purpose of this subdivision, a
consumer report means information by a consumer reporting
agency bearing on the consumer's credit worthiness, credit standing, credit
capacity, character, general reputation, personal characteristics, or mode of
living which is used or expected to be used or collected in whole or in part
for the purpose of serving as a factor in establishing the consumer's
eligibility for:
(i) credit or insurance to
be used primarily for personal, family, or household purposes;
(ii) employment purposes; or
(iii) any other purpose authorized by Federal
law.
(2) Documentation.
Documentation must include a copy of any consumer report provided to the child
in foster care annually and any assistance provided by the agency to the child
in foster care in interpreting the consumer report(s) or resolving any
inaccuracies in such report(s).
(l) A child in foster care who is leaving foster care by reason of attaining 18 years of age or older and who has been in foster care for six months or more may not be discharged from care without being provided with the following, if the child is eligible to receive such document:
(1) an official or certified copy
of the child's United States birth certificate;
(2) social security card issued by the Social
Security Administration;
(3) health
insurance information;
(4) copy of
the child's medical records in accordance with section
357.3
of this Title; and
(5) a driver's
license or identification card issued by the State in accordance with the
requirements of Federal law.
Disclaimer: These regulations may not be the most recent version. New York may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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