New York Codes, Rules and Regulations
Title 15 - Department of Motor Vehicles
Chapter I - REGULATIONS OF THE COMMISSIONER
Subchapter G - Uniform Traffic Ticket, Form Of Waiver And Certifying And Recording Convictions
Part 91 - Uniform Traffic Ticket
Section 91.10 - Enforcement agency procedures and reports for uniform traffic ticket

(a) The agency shall maintain a file of part IV of each uniform traffic ticket issued by a police officer under its jurisdiction when received from the court.

(b) Within 45 days following June 30 and December 31, the agency shall forward to the commissioner, on a form prescribed and provided by him, a summary report as to the status of all uniform traffic tickets issued by the police officers under the jurisdiction of such agency during the six-month period prior to the above dates.

(c) Where a report contains a notation as to a lost ticket, or packet, a report must be prepared by the police officer who lost the ticket, or packet, after it had been assigned to him, which report shall be retained by the police agency.

(d) A duplicate copy of each such report and the enforcement agency copy of each packet for which disposition is recorded shall be retained and be available for inspection by the commissioner for a period of two years from the date of the report upon which such disposition is reported. The Division of State Police shall retain the disposition record copy rather than the enforcement agency copy for the specified period of time.