New York Codes, Rules and Regulations
Title 15 - Department of Motor Vehicles
Chapter I - REGULATIONS OF THE COMMISSIONER
Subchapter F - BUSINESSES REQUIRING LICENSES
Part 79 - Motor Vehicle Inspection
Section 79.12 - Required records
Current through Register Vol. 46, No. 12, March 20, 2024
(a) Records.
(b) Inspection stations are to maintain a supply of, and use, the following items:
(c) If an inspection station fails to maintain a supply of certificates of inspection and inspection rejection notices, inspections shall not be performed at the station until such time as the station has ordered and received a supply of such certificates or notices. An automotive facilities inspector or any other agents appointed by the commissioner are empowered to prevent further inspections by a station for failure to maintain a supply of said certificates or notices, and to permit inspections to be made again upon obtaining a supply of said certificates or notices.
(d) All records required by these regulations and all records made by the official inspection station in connection with inspections, including shop orders and all repair bills (except those in amounts less than $5), shall be retained for a period of at least two years.
(e) An official inspection station must account for all certificates of inspection issued to it. An official emissions inspection station must record the receipt of all inspection certificates (except safety/diesel emissions inspection certificates) immediately upon request by entering the sticker order into the NYVIP CVIS as prompted by the CVIS software so that the order received will be recorded in the analyzer system's computer.
(f) For official emissions inspection stations, procedures for recordkeeping must also include the daily printing of a copy of the daily inspection report for every day that inspections are performed. The station must keep copies of the inspection reports, in chronological order, for two years. Inspection certificate purchase invoices must also be kept for two years. An automotive facilities inspector or any other agent appointed by the commissioner must be given access to these records and any CVIS for the purpose of conducting an audit of the station's inspection records and activity. This includes the authority to produce hard copy of the station's inspection records on the system's printer, as well as the authority to obtain the computer disk which contains inspection records.