New York Codes, Rules and Regulations
Title 15 - Department of Motor Vehicles
Chapter I - REGULATIONS OF THE COMMISSIONER
Subchapter C - INSURANCE
Part 34 - Motor Vehicle Liability Insurance Reporting
Section 34.6 - Negative verification (nvf) notices (transactions) initiated by dmv

Universal Citation: 15 NY Comp Codes Rules and Regs ยง 34.6

Current through Register Vol. 46, No. 12, March 20, 2024

(a) Negative verification. DMV shall annually, or as otherwise required or permitted by law or deemed appropriate by the commissioner, send an insurance company a listing of all registrants/vehicles from DMV's insurance information database where a LOD, NBS or REI notice submitted by such insurance company or servicing agent shows that insurance company as the insurer of record.

(b) Data standard. NVF notices shall be generated by DMV using DMV MVLIR standards in compliance with the technical filing specifications of this Part.

(c) Major data elements included. NVF notices shall include insurance company NAIC code, registrant name and address, vehicle description including VIN, year and make, policy number and effective (batch processing) date.

(d) DMV output tape. Tape cartridges generated by or on behalf of DMV shall be IBM 3490E compatible with the following characteristics:

(1) IBM IDRC compression utilized;

(2) EBCDIC encoded; and

(3) standard IBM internal labeled. Alpha information shall be upper case.

A department owned output tape shall be returned to DMV by as insurance company or servicing agent within 30 days of the NVF effective (batch processing) date to the following address:

New York State Department of Motor Vehicles

Division of Data Preparation and Control

Quality Control Section

Six Empire State Plaza

Albany, NY 12228

(e) Insurance company responses. An insurance company shall submit a XLC notice to DMV's VAN mailbox no later than 30 days after the NVF effective (batch processing) date, using the actual policy cancellation effective date or vehicle deletion effective date only for a registrant/vehicle that it no longer insured. NVF transaction output tapes will not reflect cancellations submitted to DMV and posted to the insurance information database after the NVF effective (batch processing) date. Insurance companies shall not submit multiple cancellations for the same registrant/vehicle with the same effective date. Insurance companies shall not submit any other notices in response to a DMV initiated NVF transaction. Insurance companies shall not respond to NVF notices using cartridge or reel tape. Special NVF procedures for dealer/transporter registration classes are provided in section 34.10 of this Part.

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