Current through Register Vol. 46, No. 12, March 20, 2024
(a)
General information.
Key information (data elements) pertaining to the insurance
company, policy, ID card issuer, registrant and vehicle are captured and
secured within an encrypted 2D bar code using public domain bar coding
standards (PDF-417), data encryption and digital signature (Triple DES). This
anti-fraud measure eliminates easily forged ID cards and helps to ensure that
there is a policy in force at the time of ID card issuance and subsequent
submission to DMV.
(b)
Key data elements captured within bar code.
ID card issuers shall capture accurate and compatible
information from registrant policyholders for policy (insurer reporting) and ID
card issuance purposes.
(1) ID Card
Issuer's New York State Department of Financial Services license
number
(2) Insurance company
code
(3) Policy number (may be
binder or NYAIP assignment or control number)
(4) Current date (date of issuance entered
programmatically)
(5) Effective
date
(6) Expiration date
(7) Preparation date (temporary NYAIP ID card
only)
(8) Individual registrant
name number 1
* Last name (surname)
* First name (given name)
* Middle initial
* Suffix (if applicable)
(9) Individual registrant name number 1
formatted in one field for printing
(10) New York State driver's license number
for individual registrant 1
Individual registrant name number 2 (if applicable)
* Last name (surname)
* First name (given name)
* Middle initial
* Suffix (if applicable)
(11) Individual registrant name number 2
formatted in one field for printing
(12) New York State driver's license number
for individual registrant 2
(13)
Organization registrant name (one name only)
(14) Federal Employer's Identification number
(FEIN) for organization registrant name
(15) Address of registrant for mailing
* Street
* City
* State
* Zip code
(16) Vehicle identification number
(VIN)
(17) Year of
vehicle
(18) Make of
vehicle
(19) Number of Seats- for
hire registration classes only
(20)
Indicators for REPLACEMENT VEHICLE, HISTORICAL, TOW TRUCK and special codes for
prescribed wording printed in lieu of vehicle specific information as provided
for in section
32.13 of
this Part.
Note:
Zeros may be entered for New York State a driver's license
number when the individual registrant does not have a New York State driver's
license. Zeros may be entered for a FEIN when the organization registrant does
not have a FEIN.
(c)
Generation of ID cards with
compliant encrypted 2D bar codes.
nsurance companies, agents and brokers licensed by the New
York State Department of Financial Services that issue ID cards shall issue ID
cards in full compliance with the data content, format and technical
requirements of this Part, including DMV technical documentation. DMV developed
ID card issuance software and documentation can be used by insurance companies,
agents and brokers to meet the technical requirements of this Part.
(1) DMV developed software. The DMV
stand-alone software requires a Windows operating system, an ink-jet or laser
printer (desktop or network printing at a minimum of 300 dpi), a modem (28.8
minimum speed) and at least temporary access to the Internet along with an
e-mail address. The modem and Internet requirements are only for initial
download, set-up, and to receive any future updates. Upon the request of a New
York State Department of Financial Services licensed agent, broker, agency or
insurance company the New York State Department of Financial Services shall
distribute the DMV software to its licensees in accordance with procedures
established by the New York State Department of Financial Services.
(2) Technical documentation. Insurance
companies, agencies, brokerages may wish to bar code enable existing automated
ID card issuance applications and systems. Upon receipt of an executed
confidentiality statement executed by an authorized employee of an insurance
company, agency or brokerage DMV will furnish its developmental materials. Such
development materials provide a starting point for internal development of
mainframe or other environments, platforms, etc. A vendor who has an existing
relationship with a New York State Department of Financial Services licensee
may obtain development materials from DMV upon submission of the required
confidentiality agreement and a letter from the licensee or an authorized
employee of the licensee confirming the business relationship.
(3) Faxable bar code. Incorporation of a
faxable bar code directly on an ID card or on a form that prints ID cards in
multiples, similar to that produced by the DMV software, is optional. A faxed
document with a bar code that is too small (insufficient resolution) to be read
shall not be accepted by DMV.
(4)
E-mail utility. Incorporation of an ability to e-mail ID cards in a PDF format,
similar to the utility employed by the DMV software, is optional.
(5) Certification. Issuers who develop their
own applications and systems to issue compliant encrypted 2D bar coded ID cards
in full compliance with this Part shall submit sample documents to DMV for
testing purposes and receive official DMV approval prior to commencing ID card
production and distribution. Issuers shall submit a sample of each type of ID
card to be issued. In addition, if an issuer is incorporating a faxable bar
code, a sample of each type of ID card shall be faxed to the commissioner or a
designated DMV representative.
(6)
Data formatting. Data elements shall be captured in full accordance with DMV
technical specifications and formatted in full accordance with the examples
provided in the Appendices of this Part. Commas (,) are used as delimiters to
separate components of individual names. Semi-colons (;) are used as delimiters
to separate components of organization names.
(7) Encryption key and PIN number. Provision
is made for the replacement of security components that may be compromised.
However, the New York State Department of Financial Services, in consultation
with the department may withhold the issuance of replacement security
components if security is repeatedly compromised due to the repeated failure of
a specific licensee to institute appropriate procedures and necessary
safeguards.
(d)Process overview.
Upon submission of an ID card with a compliant encrypted 2D
bar code, DMV shall scan (decode the symbol), authenticate the encryption key
and PIN number and electronically verify that the issuer's New York State
Department of Financial Services license is not revoked. DMV will make
appropriate name, vehicle and date comparisons to ensure that the card is
otherwise in compliance with the requirements of this Part. Key data elements
including insurance company code, issuer's New York State Department of
Financial Services license number, policy number and effective date of coverage
or registration shall be captured and posted to DMV's insurance information
database. In accordance with Part 34 of this Title, these key data elements
along with name, address and vehicle information will be included in an
electronic mandatory verification (MVF) transaction sent to an insurance
company due to the absence of required electronic proof of insurance.
(e)
Time frame for
compliance.
(1) Effective January 7,
2002 the department, its agents or any party authorized by DMV to process
registrations shall not accept an ID card for registration, insurance
processing or for any other purpose that does not contain a compliant encrypted
bar code. Both the ID card and the bar code shall be in full compliance with
the requirements of this Part including DMV's technical specifications. The
January 7, 2002 effective date applies to ID cards that are presented to DMV in
an issuing office or received by DMV through the mail or by delivery
service.
(2) ID cards containing a
compliant encrypted 2D bar code shall be provided to policyholders with policy
renewals that have an effective date on or before January 7, 2002. Both the ID
card and the bar code shall be in full compliance with the requirements of this
Part including DMV's technical specifications.
(3) Effective January 15, 2003 the failure of
a registrant or driver to produce an ID card containing a compliant encrypted
2D bar code at the request of a law enforcement officer is presumptive evidence
of uninsured operation.
