New York Codes, Rules and Regulations
Title 14 - DEPARTMENT OF MENTAL HYGIENE
Chapter XIV - Office for People With Developmental Disabilities
Part 635 - General Quality Control and Administrative Requirements Applicable to Programs, services or Facilities Funded or Certified by the Office for People With Developmental Disabilities
Subpart 635-4 - Financial Reporting and Audit Requirements
Section 635-4.2 - Reporting requirements
Universal Citation: 14 NY Comp Codes Rules and Regs § 635-4.2
Current through Register Vol. 47, No. 12, March 26, 2025
(a) Financial reports shall include the following:
(1) Budget reports.
(i) Each provider which is applying for an
operating certificate shall, if deemed necessary by OPWDD, include in its
application budget information, in the form and format specified by
OPWDD.
(ii) The budget shall cover
a reporting period of 12 months from July 1st to the following June 30th for
facilities in Region I, or from January 1st to the following December 31st
(calendar year) for facilities in Regions II and III, unless OPWDD specifies
another time frame.
(2)
Cost reports.
(i) Each provider shall on an
annual basis submit a cost report in the form and format specified by
OPWDD.
(ii) The cost report shall
cover a reporting period of 12 months, from July 1st to the following June 30th
for providers in Region I and from January 1st to the following December 31st
for providers in Regions II and III, unless OPWDD specifies another time
frame.
(iii) A provider that
delivers services both in Region I and Region II or III may apply to OPWDD to
elect either a calendar year reporting period or a reporting period beginning
July 1st, to correspond to the reporting period of the geographic location of
the primary facility and/or administrative operations of the provider. Such
application may be granted at the discretion of OPWDD.
(a) In absence of an application by the
provider, OPWDD shall designate either a calendar year reporting period or a
reporting period beginning on July 1st for that provider.
(b) OPWDD's selection and subsequent approval
of a reporting period shall mean that all services delivered by that provider
will be reported on that reporting period.
(iv) A provider whose reporting period has
been designated by OPWDD may apply to OPWDD to be returned to either the
calendar year reporting period or the reporting period beginning on July 1 to
correspond to the reporting period of the geographic location of the primary
program and/or administrative operations of the provider.
(b) Statistical reporting requirements for providers shall include, but not be limited to, the following:
(1) Each provider shall submit, with its cost
report, statistical data relevant to program utilization in the form and format
specified by OPWDD.
(2) Each
provider shall, upon request of OPWDD, submit statistical data relevant to its
administration and operations in the form and format specified by OPWDD. Such
data shall be submitted within the timeframes stated in the request.
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