New York Codes, Rules and Regulations
Title 14 - DEPARTMENT OF MENTAL HYGIENE
Chapter XIV - Office for People With Developmental Disabilities
Part 604 - Access to or Correction/Amendment of Records of the Office for People With Developmental Disabilities Subject to the Personal Privacy Protection Law
Section 604.4 - Times and places for inspecting records and the verification of identity

Universal Citation: 14 NY Comp Codes Rules and Regs ยง 604.4

Current through Register Vol. 46, No. 39, September 25, 2024

(a) Records may be inspected at locations designated by the appropriate records access officer, whose title and business address are as set forth in section 604.3 of this Part.

(b) Records shall be available for inspection and copying by data subjects/authorized representatives (see section 604.12 of this Part) on every day that the above office or facility is open for the transaction of administrative business between the hours of 9 a.m. and 4 p.m.

(c) The identity of a data subject who requests access to his or her record may require verification as follows:

(1) Prior to being given access to personal information (see section 604.12 of this Part), an individual may be required to provide reasonable verification of his or her identity.

(2) In the case of an individual who seeks access or amendment in person, verification of identity will normally be made from those documents that an individual is likely to have readily available, such as an employee identification card, driver's license, or comparable documents.

(3) When access or amendment is requested or processed by mail, verification of identity may be obtained by requiring the individual to provide certain minimum identifying data, such as date of birth and some item of information in the record that only the concerned individual would likely know. If the sensitivity of the information in the record warrants, a signed and notarized statement of identity may be required.

(d) No verification of identity, however, shall be required of an individual seeking access to records which are otherwise available to any member of the public under the Freedom of Information Law.

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