New York Codes, Rules and Regulations
Title 10 - DEPARTMENT OF HEALTH
Chapter I - State Sanitary Code
Part 4 - PROTECTION AGAINST LEGIONELLA
Subpart 4.1 - Cooling Towers
Section 4-1.3 - Electronic registration and reporting

Universal Citation: 10 NY Comp Codes Rules and Regs ยง 4-1.3

Current through Register Vol. 46, No. 39, September 25, 2024

(a) Registration.

All owners of cooling towers shall register such towers with the department, using a statewide electronic system designated by the department, prior to initial operation, and whenever any owner of the cooling tower changes. Such registration shall include, at a minimum, the following information:

(1) street address of the building at which the cooling tower is located, with building identification number, if any;

(2) name(s), addresses(es), telephone number(s), and email address(es) of the owner(s) of the cooling tower;

(3) name of the manufacturer of the cooling tower;

(4) model number of the cooling tower;

(5) specific unit serial number of the cooling tower, if available;

(6) cooling capacity of the cooling tower;

(7) cooling tower system volume, inclusive of all piping, basin(s), and sump;

(8) intended use of the cooling tower;

(9) whether the cooling tower operates year-round or seasonally and, if seasonally, start and end date of operation;

(10) whether systematic disinfection in accordance with section 4-1.7 of this Subpart is maintained manually, through timed injection, or through continuous delivery;

(11) whether maintenance is performed by in-house personnel, by a contractor, or by other parties; and

(12) year the cooling tower was placed into service.

(b) Reporting.

Effective upon adoption of the regulation, at intervals of no more than 90 days while a cooling tower is in use, the owner of the cooling tower shall report to the department using the statewide electronic system:

(1) date of last bacteriological culture sample collection, the analysis result(s), and date of any required remedial action, pursuant to section 4-1.4(b)(1) of this Subpart;

(2) date of last Legionella culture sample collection, the analysis result(s), and date of any required remedial action, pursuant to section 4-1.4(b)(2)-(4) of this Subpart;

(3) date of last inspection, pursuant to section 4-1.8 of this Subpart;

(4) date of last certification, pursuant to section 4-1.8 of this Subpart;

(5) date of removal or permanent discontinued use of the cooling tower, if applicable; and

(6) such other information as shall be determined by the department.

(c) The department shall make data in the statewide electronic system publicly available, as appropriate. The statewide electronic system shall be made fully accessible and searchable to any local health department. Nothing in this Subpart shall preclude a local health department from requiring registration and reporting with a local system or collecting fees associated with the administration of such system.

(d) Where both a landlord and a tenant are considered "owners" of a cooling tower pursuant to section 4-1.2 of this Subpart, either the owner or the tenant shall register the cooling tower. However, both parties are obligated to ensure that registration and reporting are completed as required by this Subpart.

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