New Mexico Administrative Code
Title 8 - SOCIAL SERVICES
Chapter 26 - FOSTER CARE AND ADOPTION
Part 5 - CHILD PLACEMENT AGENCY LICENSING STANDARDS
Section 8.26.5.22 - PERSONNEL, CONTRACTOR AND VOLUNTEER FILES
Universal Citation: 8 NM Admin Code 8.26.5.22
Current through Register Vol. 35, No. 6, March 26, 2024
A. Employee personnel file: The agency shall maintain a personnel file for all employees of the agency which shall be available to PSD for inspection. Each file shall include, at a minimum:
(1) application: the employee's
employment application showing qualifications and experience;
(2) reference: the agency shall obtain at
least three professional and character references for each potential employee
prior to his or her employment;
(3)
academic transcripts: the official academic transcripts;
(4) disciplinary actions: documentation of
any disciplinary action taken with respect to any employee;
(5) evaluations: any evaluations of work
performance;
(6) background check
results: the results of the abuse and neglect and criminal records check, if
required; if a background check is not required, the file shall include written
documentation as to why it is not required;
(7) training: documentation of training
received, content and hours;
(8)
license: a copy of an employee's professional license when
applicable;
(9) abuse and neglect
reporting: a signed statement of understanding by the employee of the
requirements to report suspected abuse and neglect to PSD;
(10) child placement agency licensing
standards: a signed statement by the employee acknowledging the receipt these
regulations; and
(11)
confidentiality statement: any individual who is employed by an agency shall
sign a statement acknowledging the confidentiality rights of the children and
families that are or may become clients of the agency, specifically that case
records and client identifying information shall not be publically
released.
B. Volunteer and contractor file: The agency shall maintain a separate file on each individual or entity not employed by the agency, conducting business on the agency's behalf, which shall include, but is not limited to:
(1) contract: the contract, which outlines
the specific requirements, qualifications and experience, and limitations of
the contract;
(2) reference: the
agency shall obtain at least three professional and character references for
each potential contractor prior to the commencement of the contract;
(3) academic transcripts: the official
academic transcripts of individuals working under the contract;
(4) disciplinary actions: documentation of
any disciplinary action taken with respect to the volunteer or contracted
agency or individual;
(5)
evaluations: any evaluation of work performance;
(6) background check results: the results of
the abuse and neglect and criminal records check, if required; if a background
check is not required, the files shall include a statement as to why it is not
required;
(7) license: a copy of
the current professional license;
(8) abuse and neglect reporting: a signed
statement of understanding by the contractor or volunteer of the requirements
to report suspected abuse and neglect to PSD;
(9) child placement agency licensing
standards: a signed statement by the contractor or volunteer acknowledging the
receipt these regulations; and
(10)
confidentiality statement: any individual who volunteers for or is contracted
by an agency shall sign a statement acknowledging the confidentiality rights of
the children and families that are or may become clients of the agency,
specifically that case records and client identifying information shall not be
publicly released.
Disclaimer: These regulations may not be the most recent version. New Mexico may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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