New Mexico Administrative Code
Title 8 - SOCIAL SERVICES
Chapter 14 - JUVENILE JUSTICE
Part 22 - SEALING CLIENT RECORDS
Section 8.14.22.7 - DEFINITIONS

A. "Cambiar (Change) New Mexico" refers to the name designated by the children, youth and families department (CYFD) for its juvenile justice reform initiative that focuses on rehabilitation and relationships. Clients and juvenile justice services' staff members build one-on-one relationships with each other and learn to interact in a completely different way then the old "correctional" model. Group building activities designed to build trust and communication are key components as well as family and community involvement.

B. "Client" refers to a person who is committed to the custody of the CYFD's juvenile justice services or who is receiving services from CYFD's juvenile justice services.

C. "Department" refers to the New Mexico children, youth and families department.

D. "FACTS" refers to the family automated client tracking system, CYFD's management information system.

E. "Facility" refers to a facility operated by, or on behalf of the CYFD's juvenile justice services, or any other facility or location designated by the juvenile justice services director to house or provide care to clients committed to the custody of CYFD.

F. "Facility records manager" or "FRM" is the person designated by the superintendent of each JJS facility to manage the files and records of JJS clients and former clients.

G. "Files and records" means the master delinquency file of a JJS client, which includes all facility master file records and field referral records, and actions taken while in custody including but not limited to commitment papers, court orders, detainers, personal property receipts, visitor's lists, photographs, fingerprints, types of custody, disciplinary infractions with actions taken, work assignments, program participation, program progress and other relevant case data. It does not include the separate medical, behavioral health, or education sub files.

H. "Juvenile justice services" or "juvenile justice division" refers to the organizational unit within CYFD that operates juvenile justice facilities, and provides other services under the Delinquency Act, NMSA 1978 section 32A-2-1 et seq.

I. "Juvenile probation office" or "JPO field office" refers to a CYFD department county or district office where JPO staff persons, who provide court ordered and informal supervision for clients, work from.

J. "Office of general counsel records custodian" or "OGC records custodian" is the person designated by the CYFD office of the secretary to respond to all requests from the public for information on CYFD clients, former clients, programs or services, including Inspection of Public Records Act requests.

K. "Sealing records" or "sealing" refers to the closing or restriction of access to client files and records in accordance with the provisions of the Children's Code Section 32A-2-26, NMSA 1978.

L. "Secretary" refers to the cabinet secretary of CYFD.

M. "Staff" refers to employee(s) of CYFD.

N. "Superintendent" refers to the chief facility administrator at a JJS facility.