Current through Register Vol. 35, No. 18, September 24, 2024
A.
Conditions for replacement: Subject to certain restrictions, households may be
authorized a replacement issuance when the household reports the food purchased
with SNAP benefits was destroyed in a household misfortune or natural disaster.
The loss must be reported within ten calendar days of the day the food
purchased with SNAP benefits was destroyed. The loss is ineligible for
replacement if the loss is not reported timely.
(1) Replacing benefits: Subject to certain
restrictions, households may be authorized a replacement issuance of SNAP
benefits when the household reports that food purchased with the SNAP benefits
was destroyed in a household misfortune or natural disaster.
(2) Reporting the loss: The loss of food
purchased with SNAP benefits must be reported in a timely manner by the
household. The report will be considered timely if the loss is reported within
10 days of the date the food purchased with SNAP benefits is destroyed in
household misfortune or natural disaster.
(3) Ineligible for replacement: Food
purchased with SNAP benefits will not be replaced if:
(a) the household reports that the food
purchased with SNAP benefits was destroyed after receipt in an event other than
a household misfortune or natural disaster; or
(b) the loss was not timely reported by the
household.
(4) Household
responsibilities: To qualify for a replacement, the household must:
(a) report the loss in a timely manner,
either orally or in writing; and
(b) sign an affidavit or statement attesting
to the loss of the household's food purchased with SNAP benefits.
(5) HCA responsibilities: HCA
shall issue the replacement SNAP benefit amount if warranted, within 10 days
after the report of loss, or within two working days of the date that HCA
receives the signed affidavit or statement, whichever is later. Replacement of
SNAP benefits will be delayed until a determination of the value of the
benefits can be made.
(6)
Affidavits: If a signed affidavit is not received by ISD within 10 days of the
date the loss is reported, there will be no replacement. If the 10th day falls
on a weekend or holiday, the deadline is the day after the weekend or holiday.
The affidavit is retained in the client electronic case record. It attests to
the destruction of food purchased with the original issuance and specifies the
reason for the replacement. It shall also state that the household is aware of
the penalties for intentional misrepresentation of the facts, including but not
limited to, a charge of perjury for a false claim.
(7) Authorization: There will be no limit on
the number of replacements a household may be authorized for food purchased
with SNAP benefits which was destroyed in a household misfortune or natural
disaster.
(8) Verification of
conditions for replacement: Before replacing destroyed food purchased with SNAP
benefits, ISD shall determine that the destruction occurred in a household
misfortune or natural disaster, such as a fire, as well as in natural disasters
affecting more than one household. This is verified through one of the
following:
(a) collateral contacts;
or
(b) documentation from a
community agency such as but not limited to, the fire department or the red
cross; or
(c) a home visit;
or
(d) FNS has issued a disaster
declaration and a household is eligible for emergency SNAP benefits; a
household cannot receive both the disaster SNAP benefit and a replacement
benefit for a household misfortune or natural disaster.
B. Calculation of replacement: A
replacement of the actual value of the loss not to exceed one month's SNAP
benefit amount may be issued if food purchased with SNAP benefits is destroyed
in a household misfortune or natural disaster affecting a participating
household. HCA will provide a replacement issuance within 10 days of a reported
loss.
C. Fair hearings: A household
must be informed of its right to a fair hearing to contest denial of a
replacement issuance. Replacements will not be authorized during the appeal
process. A replacement is authorized if the appeal is decided in favor of the
household.
