New Mexico Administrative Code
Title 8 - SOCIAL SERVICES
Chapter 106 - STATE FUNDED ASSISTANCE PROGRAMS
Part 110 - GENERAL OPERATING POLICIES - APPLICATIONS
Section 8.106.110.15 - CASE RECORD TRANSFERS

Universal Citation: 8 NM Admin Code 8.106.110.15

Current through Register Vol. 35, No. 18, September 24, 2024

If a recipient moves to an area administered by another project area, the recipient's case record shall be transferred as follows:

A. Responsibilities of sending project area:

(1) The project area to which the recipient is moving or has moved to shall be notified within 10 days. The record shall not be transferred to the new project area until a new address for the recipient is provided to the sending project area.

(2) Before transferring the case record, the sending project area shall review the case record to ensure the information is complete and updated. The sending project area shall enter the recipient's new address and the geographic and administrative number in the computer system.

B. Responsibilities of receiving project area:

(1) The case is reviewed for changes and continued eligibility at the time of the transfer.

(2) The receiving project area shall transfer in the case by contacting the recipient to update the circumstances of the case and, at a minimum, document the benefit group's current circumstances. The receiving project area shall act on any change that becomes known by the sending project area, the recipient or any other means.

C. Transfer pending approval of an application: If transfer of a benefit group's case record is necessary before eligibility has been determined on an application, the sending project area shall transfer the pending application and associated documents to the receiving project area. The receiving project area shall continue the determination of eligibility based on the new circumstances. The application shall be completed based on the original application date.

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