Current through Register Vol. 35, No. 18, September 24, 2024
A.
LOCAL EMS
SYSTEM IMPROVEMENT PROJECTS, EMS VEHICLE PURCHASE PROJECTS, STATEWIDE EMS
SYSTEM IMPROVEMENT PROJECTS AND EMD AGENCY SUPPORT PROGRAMS:
In a fiscal year, no more than eighteen percent (18%) of the
fund may be used for local and statewide emergency medical services system
improvement projects, the purchase of emergency medical services vehicles, and
funding for certified emergency medical dispatch agencies. Applicants shall be
funded on a competitive basis. Applications under this section shall be
submitted by incorporated municipalities or counties on behalf of local
recipients, unless it is a statewide system improvement application, where
applicant may be a training institution, EMS regional office or the
bureau.
B.
APPLICATION: Applicants and local recipients shall request and use the
most current forms to apply for these funds. The applications will be made
available to all applicants and local recipients.
C.
APPLICATION CYCLE: The
bureau shall distribute applications for local EMS system improvement projects
, EMS vehicle purchase projects, statewide EMS system improvement projects, and
certified EMD agencies as set forth below.
(1) The bureau shall issue a request for
applications by August 15.
(2) The
applicant or EMS service, with authorization from its fiscal agent, shall
submit to the bureau, a completed application which shall be postmarked or
hand-delivered by November 1. Technical assistance may be provided by the EMS
regional office.
(3) The bureau
shall provide copies of each local EMS system improvement application and EMS
vehicle purchase project application to the respective EMS regional office and
the statewide EMS system improvement applications to the EMS operations manager
by no later than December 01, of each year.
D.
REVIEW PROCESS: The EMS
regional offices shall review all applications for local EMS system improvement
projects and EMS vehicle purchase projects submitted by applicants within their
respective regional areas. Each regional EMS advisory committee/governing board
shall review the applications within its region and submit a prioritized
listing of applications for funding to the advisory committee no later than
March 01 of each year. EMS regional offices and the bureau shall
collaboratively assign applications to the appropriate category of funding
(statewide system or local system improvement) which shall not be changed
unless recommended by a majority of the advisory committee. The advisory
committee will review the prioritized listing and make recommendations to the
bureau at their annual spring meeting. The bureau shall make its determination
on projects to be funded by May 1.
E.
LOCAL EMS SYSTEM IMPROVEMENT
PROJECTS: At a minimum, an application for the local EMS system
improvement projects shall address the following areas:
(1) a complete description of the existing
EMS system for which the local EMS system improvement project is requested;
this description should include all pertinent information which describes all
local EMS components that would be affected by the project;
(2) a complete description of the proposed
local EMS system improvement project including a detailed analysis of the need
and a narrative showing how the project will contribute to the enhancement
and/or integration of the local EMS system;
(3) a detailed proposed budget depicting all
anticipated costs for implementation of the proposed project including a clear
demonstration of local support via cash and/or in-kind
participation; the demonstration of local support will be considered in the
final determination;
(4) assurances
of support and involvement from all parties involved in the project
proposal;
(5) a one page abstract
of the proposed project summarizing the request; and
(6) notarized signature(s) of the appropriate
municipal and/or county officials;
(7) request for vehicles (ambulance, rescue,
administrative etc.) are not considered to be a local system improvement
project; requests for any type vehicle should be submitted under the EMS
vehicle purchase program.
F.
EMS VEHICLE PURCHASE
PROJECTS: The following are required for the EMS vehicle purchase
projects:
(1) the county or municipality
submitting the application shall commit to providing matching funds of at least
twenty-five percent (25%) of the base price of purchasing the vehicle only,
without regard to equipment or operation costs; there shall be no restrictions
on the source of the matching funds;
(2) a complete description of the proposed
vehicle including a detailed analysis of the need and a narrative showing how
the purchase will contribute to the enhancement and/or integration of the local
EMS system;
(3) assurances by the
applicant that the local recipient is capable of operating and maintaining the
requested vehicle as evidenced by a proposed budget identifying all associated
costs of equipping and operating the vehicle;
(4) the applicant shall submit with the
application the emergency medical service vehicle assessment form as provided
by the bureau and shall have been completed at the time of
application;
(5) assurances of
support from all parties involved in the project proposal;
(6) a one page abstract of the proposed
project summarizing the request; and
(7) notarized signature(s) of the appropriate
municipal and/or county officials;
(8) upon approval, local recipient will affix
a bureau provided decal on the outside of the vehicle; the logo should always
face, or be nearer to, the street side of the vehicle (i.e., left, rear left,
driver side).
G.
STATEWIDE EMS SYSTEM IMPROVEMENT PROJECTS: No more than three percent
(3%) of the fund is authorized for projects, which improve the health, safety
and training of emergency medical services personnel statewide.
(1) Applications may be submitted by
applicants, local recipients, EMT's or other interested parties.
(2) The bureau will present a prioritized
listing to the advisory committee for its review and consideration. The
advisory committee will make a final recommendation to the bureau at it's
spring meeting.
(3) The bureau will
make a final determination by May 1.
(4) Funds not committed for statewide EMS
system improvement projects may be allocated for additional vehicle purchase
and/or local EMS system improvement projects consistent with recommendations
from the advisory committee.
H.
EMD AGENCY SUPPORT PROGRAM:
Certified EMD agencies may apply for funding for allowable operational costs as
an EMS system improvement project, as determined by the bureau, when funds are
available. Funding of this program shall be recommended to the bureau by the
advisory committee based on the available funds.
I.
PROCEDURES FOR
RECONSIDERATION: Applicants desiring reconsideration of the bureau's
determination as to its application for funding under of 7.27.4.12 NMAC may
appeal the determination by notifying the chief.
(1) The request for reconsideration shall be
in writing and shall be received by the bureau within ten (10) working days
after notification to the applicant of the bureau's determination.
(2) Upon receipt of the request for
reconsideration, the chief shall issue a final determination and notify all
parties on or before June 15.
J.
DISBURSEMENT: The chief
shall certify the results of final determination to the state treasurer on or
before the last working day in June for distribution as early as possible in
the next fiscal year.
K.
REPORTING REQUIREMENTS:
(1) All
applicants that receive funding for local EMS system improvement projects,
vehicle purchase projects and statewide EMS system improvement projects shall
submit a final report of the project no later than 120 calendar days following
project completion, or annually, whichever occurs first. Certification will be
provided when the bureau provided decal is affixed to the vehicle which has
been purchased with EMS Fund Act funds pursuant to Paragraph (8) of Subsection
F of 7.27.4.12 NMAC no later than 120 calendar days following delivery of
vehicle.
(2) At a minimum, this
report will include the name of the county or municipality, address, phone and
contact person, the date submitted, the names of the local recipients involved
in the project, the year the project was awarded, a brief description of the
project, a fiscal accounting or summary of expenditures, total expenditures and
any funds remaining, the project achievements and any changes from the
originally submitted application.
(3) The bureau may require a special report
from an applicant funded on the appropriate use and maintenance of any eligible
item acquired with funds distributed under section for local EMS system
improvement projects, EMS vehicle purchase projects or statewide EMS system
improvement projects.
L.
BUDGET ADJUSTMENTS: For local EMS system improvement projects,
EMS vehicle purchase projects and statewide EMS system improvement projects,
the following will apply:
(1) an applicant or
a local recipient may request a budget adjustment for any of the following
reasons or other good cause shown:
(a) to
permit the expenditure of any balance of funds subsequent to the purchase of an
approved item;
(b) to change
priorities or change requested items and;
(c) to permit expenditure of all or part of
an approved project in the following fiscal year; the deadline to request the
bureau's approval to carry over funds shall be made in writing by October
31;
(2) each proposed
budget adjustment shall be stated in writing to the bureau and shall receive
the bureau's approval prior to expending or encumbering the reallocated
funds.
