Current through Register Vol. 35, No. 6, March 26, 2024
At a minimum, staff records shall include:
A.
Personnel records: Each
facility licensed pursuant to these regulations must maintain complete written
records for each staff member, employee, contractor and volunteer working at
the facility, that are available for review upon request by the licensing
authority. At a minimum, each person's records must contain the following:
(1) personal identification and demographic
information;
(2) all
qualifications;
(3) all current
license(s) and training certifications), including inoculations, if
applicable;
(4) annual performance
evaluations:
(5) documentation that
the employee has read and received the personnel policies:
(6) documentation of required occupational
safety and health administration (OSHA) and Health Insurance Portability and
Accountability Act (HIPAA) training; and
(7) copy of caregiver criminal history
screening clearance letter for all applicable caregivers including any
volunteers acting as caregivers and documentation that the employee abuse
registry has been reviewed to verify the staff person or caregiver is not a
risk to client or newborn health, safety and welfare.
B.
Staff scheduling records: The
facility must:
(1) keep weekly or monthly
schedules covering all services;
(2) document in each client record all staff
present at labor, birth and postpartum through discharge; and
(3) keep all schedules on file for a minimum
of six months.
C.
Staff evaluation and development: The facility must have written
documented policies and procedures for staff orientation, on-going staff
development, staff supervision and staff evaluation, which include but are not
limited to the following:
(1) client and
facility emergency and safety procedures;
(2) quality assurance and performance
improvement programs; and
(3)
documentation of staff compliance with current licensure, certification,
training and position requirements, including initial and annual training
requirements.
