Current through Register Vol. 35, No. 18, September 24, 2024
A. Each school district, including those
school districts not applying for grant assistance pursuant to the Public
School Capital Outlay Act, shall develop and implement a preventive maintenance
plan meeting the requirements of this section.
B. A school district shall not be eligible
for funding pursuant to Section
22-24-5
NMSA 1978 unless:
(1) the school district has
implemented a preventive maintenance plan that has been approved by the
council; and which plan has subsequently been updated within the last twelve
(12) months for any changes in facilities, equipment, available resources, new
policies, new procedures, and added capabilities; and
(2) the school district is effectively using
the facility information management system (FIMS).
C. The preventive maintenance plan for each
public school building, including portable classrooms and any charter school
buildings under the authority of the school district, must at a minimum
include:
(1) the maintenance mission
statement and maintenance goals which specify the broad purpose of the
maintenance department and list the goals to be undertaken during the next
twelve (12) months;
(2) the
maintenance organization and staffing responsibilities, by providing an
organization chart depicting the supervisory chain for directing maintenance
and custodial activities, and listing the general responsibilities of each
group;
(3) the maintenance
priorities and procedures, by listing the priorities for the accomplishment of
maintenance related work and providing implemented procedures for the conduct
of the maintenance program, such as work order processing, material and
equipment acquisition, contractor oversight, safety, staff professional
development, equipment upgrades and data updates;
(4) equipment inspection and maintenance
schedules which shall provide the schedule for the reoccurring inspection and
maintenance, at prescribed frequencies, for all facility systems and
equipment;
(5) scheduled preventive
maintenance tasks which detail the specific inspection and maintenance
requirements to be employed;
(6)
established custodial duties, responsibilities, and a schedule of tasks
performed at each of its schools; and
(7) major maintenance, repair and replacement
projects required to be in its current facility master plan that the school
district will execute under the capital renewal program.
D. The school district's preventive
maintenance program includes scheduled activities intended to provide fully
functional and reliable building systems aimed at advancing the learning
process, providing healthy, safe conditions and preventing breakdowns and
premature failures. Common tasks consist of diagnostic tests, inspections,
cleaning, lubrication, calibration and replacement of expendable components of
building systems and equipment to address each of the following school facility
systems and elements:
(1) substructure;
including foundations and floor slabs;
(2) shell; including exterior walls, doors,
windows, roof coverings and openings;
(3) interior; floors, walls, partitions,
ceilings, interior doors, equipment rooms and restrooms;
(4) services; including electrical
distribution, lighting, fire and life safety equipment, heating; ventilation,
air conditioning and refrigeration equipment, plumbing fixtures, elevators and
lifts;
(5) equipment; including
kitchen equipment and furnishings; and
(6) sitework; including roadways and parking
lots, fencing and walls, sidewalks, grounds drainage, signage, playgrounds and
exterior utility distribution.
E. All school districts shall participate in
the facility information management system (FIMS) in accordance with the
schedule and policies adopted by the council. The facility information
management system shall:
(1) provide for a
comprehensive and systematized process for identifying maintenance
requirements, scheduling work and documenting completed work; and
(2) provide a database of maintenance and
related service activities to allow for analysis and decision making for school
district and statewide maintenance efforts, with maintenance measures
established and periodic analysis conducted by both school districts and the
authority to identify opportunities for improved school facilities.
F. Commensurate with the above
provisions, school districts shall provide comprehensive professional
development programs for its maintenance personnel to provide requisite skills
and the authority will assist as necessary with implementing such
programs.
G. A school district
identified by the council to have an exemplary preventive maintenance program
may be eligible for up to a five percent (5%) reduction in its local match on a
capital outlay award.
(1) Exemplary
maintenance is demonstrated by achieving and sustaining optimum performance of
all building systems expected useful life anticipated to be met or exceeded
through highly efficient use of resources.
(2) The council shall annually review and
adopt the specific criteria and process for confirming that a district is
demonstrating exemplary maintenance.
