Current through Register Vol. 35, No. 18, September 24, 2024
A. All meetings will be conducted pursuant to
the provisions of the Open Meetings Act, Sections
10-15-1
to
10-15-4 NMSA
1978. At its first meeting of each fiscal year, the council will determine what
notice to the public of its meetings is reasonable and will establish the
schedule of its regular meetings.
B. Notice of open meetings will be consistent
with the open meetings resolution adopted by the council as follows.
(1) All meetings will be held in Santa Fe,
New Mexico or as otherwise indicated on the meeting notice.
(2) At least ten (10) days notice will be
given in advance of the meeting date. Notice requirements are met if notice of
the date, time and place of the meeting and an agenda for the meeting, or
information on how the public may obtain a copy of such an agenda, is placed in
one newspaper of general circulation in the state. The council will also
disseminate copies of the written notice to those broadcast stations licensed
by the federal communications commission, newspapers of general circulation,
local school district superintendents, and all others who have made a written
request for notice of public meetings.
(3) Special meetings may be called by the
chair or a majority of the members upon three (3) days notice. The council will
disseminate copies of the written notice to those broadcast stations licensed
by the federal communications commission and newspapers of general circulation
that have made a written request for notice of public meetings by expedited
mail, e-mail, FAX, or other expedited manner. The council will further
disseminate by e-mail or fax copies of the written notice to local school
district superintendents and to others who have made a request for notice of
public meetings.
(4) Emergency
meetings will be called only under unforeseen circumstances that, if not
addressed, will likely result in injury or damage to persons or property or
substantial financial loss. Emergency meetings may be called by the chair or a
majority of the members upon twenty-four (24) hours notice, unless threat of
personal injury or property damage require less notice. The notice for all
emergency meetings will include an agenda for the meeting or information on how
the public may obtain a copy of the agenda. The council will disseminate copies
of the written notice to those broadcast stations licensed by the federal
communications commission and newspapers of general circulation that have made
a written request for notice of public meetings by expedited mail, e-mail, FAX,
or other expedited manner. The council will further disseminate by e-mail or
fax copies of the written notice to local school district superintendents and
to others who have made a request for notice of public meetings.
C. All notices will include the
following language: If you are an individual with a disability who is in need
of a reader, amplifier, qualified sign language interpreter, or any other form
of auxiliary aid or service to attend or participate in the meeting, please
contact ______at ________ at least one week prior to the meeting or as soon as
possible. Public documents, including the agenda and minutes, can be provided
in various accessible formats. Please contact _____________ at _________if a
summary or other type of accessible format is needed.
D. The council may close a meeting to the
public only if the subject matter of such discussion or action is excepted from
the open meeting requirement under Subsection H of Section
10-15-1
NMSA 1978 of the Open Meetings Act. If any meeting is closed pursuant to the
exclusions contained in Subsection H of Section
10-15-1
NMSA 1978 of the Open Meetings Act, the following requirements will be adhered
to:
(1) if made in an open meeting, closure
shall be approved by a majority vote of a quorum of the council; the authority
for the closure and the subject to be discussed shall be stated with reasonable
specificity in the motion calling for the vote on a closed meeting, the vote
shall be taken in an open meeting, and the vote of each individual member shall
be recorded in the minutes; only those subjects announced or voted upon prior
to closure by the policymaking body may be discussed in a closed meeting;
and
(2) if called for when the
council is not in an open meeting, the closed meeting shall not be held until
public notice, appropriate under the circumstances, stating the specific
provision of the law authorizing the closed meeting and stating with reasonable
specificity the subject to be discussed is given to the members and to the
general public; and
(3) following
completion of any closed meeting, the minutes of the open meeting that was
closed or the minutes of the next open meeting if the closed meeting was
separately scheduled shall state that the matters discussed in the closed
meeting were limited only to those specified in the motion for closure or in
the notice of the separate closed meeting; this statement shall be approved by
the council as part of the minutes.
