New Mexico Administrative Code
Title 5 - POST-SECONDARY EDUCATION
Chapter 55 - PUBLIC POST-SECONDARY EDUCATION GENERAL PROVISIONS
Part 8 - STATEWIDE ADVANCED PLACEMENT POLICY
Section 5.55.8.9 - MAINTENANCE OF STATEWIDE ADVANCED PLACEMENT EXAM POLICY

A. The department shall create and make available a form to be used by institutions to request changes to the statewide advanced placement exam policy.

B. Completed forms shall be submitted to the department by the institution's chief academic officer or designee only after receiving approval by the chief academic officer.

C. If the form is submitted on or before the deadline published by the department, consideration of the form shall be placed on the next committee meeting agenda. If the institution submits the form after the published deadline, consideration of the form shall be postponed until the subsequent committee meeting.

D. The department shall conduct an initial review of the form to determine whether it has been correctly and fully completed. The department may request additional information from the institution for use in its initial review. If the department determines that the form has met the initial review criteria, the department shall submit the form and all supporting material to the committee and require that the form be considered by the committee. If the department determines that a form is not correctly and fully completed, the department shall return the form to the institution with recommendations as to how deficiencies may be remedied. A form shall not be presented to the committee until the department has completed initial review and determines that the form is correctly and fully completed.

E. In reviewing the form and supporting materials, the committee may request more information from the institution. If additional information is requested, the institution shall submit the additional information by the deadline set by the department. If the additional information is not received by the deadline, consideration of the form shall be postponed to the subsequent committee meeting.

F. The department shall have a representative present during the advisory committee meeting to present the form. The department shall not make any recommendation to committee regarding the advanced placement exam policy.

G. A representative from the applicant institution shall be present during the committee meeting and shall be prepared to respond to questions presented by committee members.

H. The committee shall consider the form, any supporting materials, and information presented during its meeting. The chair shall conduct a vote. Each institution shall cast a single vote. Based on the majority vote, the committee may approve, deny, table, or send the request to a subcommittee for further review. The vote shall be certified by the committee chair and the department shall issue official notice of the committee decision to the institution.

I. An institution shall not publish and makes available to students the courses it offers that fulfill the statewide advanced placement exam policy prior the institution's receipt of notice of the committee decision from the department.

J. Institutions shall notify the department if any courses that are part of the statewide advanced placement exam policy will no longer be offered at least 90 days prior to the time the course will no longer be offered.

K. The department shall update the statewide advanced placement exam policy to reflect all changes to institution's curriculum.