New Mexico Administrative Code
Title 5 - POST-SECONDARY EDUCATION
Chapter 3 - POST-SECONDARY EDUCATION INSTITUTION FINANCES
Part 12 - INSTRUCTIONAL FUNDING
Section 5.3.12.10 - REPORTING

Universal Citation: 5 NM Admin Code 5.3.12.10

Current through Register Vol. 35, No. 18, September 24, 2024

In order to ensure uniformity and equity in the implementation of this policy, it is necessary to clarify and make formal certain concepts and credit reporting procedures. Institutions must report the student credit hours that they generate in categories according to enrollment and data reporting policies and procedures promulgated by the commission. Eligibility for funding will be determined by the commission and may require a combination of categorization from these definitions. Credits from courses offered at reporting institutions are to be categorized according to the classifications below. In some cases, this policy defines credits that are ineligible for funding. In other cases, credits are to be reported and their use in or eligibility for funding depends on formulae and other calculations that are used in the annual recommendation process.

A. Credits: Enrollments that are eligible for funding are defined by counting student credit hours or "credits." See also 5.3.12.7 NMAC for definitions.

B. Level: Generally, courses are structured in a pattern of increasing levels of difficulty, preparation and specificity in the following pattern:

(1) Lower division: Courses designed primarily for freshman (100's) and sophomore (200's) level students and for high school students enrolled under advanced placement agreements or under concurrent enrollment agreements.

(2) Upper division: Courses designed primarily for junior (300's) and senior (400's) level students.

(3) Graduate division: Courses designed primarily for master's (500's) and doctoral (600's, 700's) level students.

C. Source of revenue: Student credit hours from a course are designated by their revenue sources.

(1) Unrestricted credits are reported in the commission's course file and counted as credits in the regular funding formulae.

(2) Restricted credits are reported in the commission's course file but are coded so that they do not count as credits for the regular funding formulae.

D. Data file submission requirements for off-campus instruction: Institutions must report the student credit hours that they generate from off-campus instruction in accordance with the commission's enrollment and data reporting policies and procedures.

(1) Course file: Courses offered for off-campus credit must be reported in an extended services course file. This file uses a special campus code of 61. The point of delivery fields in this data file must have valid values for extended services file submissions. Students enrolled in these courses should be included in the extended services student and student-course files. See also 5.3.12.7 NMAC for definitions.

(2) Student file: Students enrolled in courses offered for off-campus credit must be included in an extended services student file. This file uses a special campus code of 61. See also 5.3.12.7 NMAC for definitions.

(3) Student-course file: Students enrolled in courses offered for off-campus credit must be included in an extended services student-course file. This file uses a special campus code of 61. See also 5.3.12.7 NMAC for definitions.

(4) Registrar file: If there is an extended services student file then a registrar file also must be generated. This file uses a special campus code of 61. See also 5.3.12.7 NMAC for definitions.

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