New Mexico Administrative Code
Title 4 - CULTURAL RESOURCES
Chapter 51 - MUSEUM OF NEW MEXICO
Part 57 - GOVERNANCE OF THE PORTAL PROGRAM AT THE PALACE OF THE GOVERNORS STATE HISTORY MUSEUM
Section 4.51.57.12 - MEETINGS
Universal Citation: 4 NM Admin Code 4.51.57.12
Current through Register Vol. 35, No. 6, March 26, 2024
A. Annual Meeting. The purpose of the annual meeting is to give participants an opportunity to express issues of concern and to make recommendations regarding the program to the director.
(1) The annual meeting shall be
held on a day in October, at a place to be provided by the division. The annual
meeting shall be open to the public, and the coordinator should announce the
meeting at least 30 days in advance.
(2) The director shall chair the annual
meeting and shall work directly with the portal committee in the conduct of the
meeting.
(3) The program shall not
be conducted during the annual meeting, but shall open when the annual meeting
is officially adjourned.
(4) Only
participants with an identity badge and who are in good standing and in
attendance at the annual meeting may cast a vote on matters taken to vote,
including the election of the portal committee pursuant to
4.51.57.11
NMAC.
(5) If revisions to these
rules are proposed, the portal committee and the coordinator shall make copies
of the existing and proposed rules available for explanation and
discussion.
(6) Rule proposal
suggestions will be brought to and discussed with the portal committee prior to
any draft compilation that is presented to the membership for
consideration.
B. Committee meetings. The purpose of portal committee meetings is to discuss program matters.
(1) The portal committee
shall meet at least twice a month or at their discretion and shall coordinate
the location and times of meetings with the coordinator.
(2) In order to make any decision other than
whether a quorum has been met, the portal committee shall have a quorum
present, comprised of six portal committee members. Once a quorum is present, a
vote shall be based upon a simple majority of portal committee members
present.
(3) The director or
coordinator may attend all portal committee meetings and may address the portal
committee at any time.
(4) Any
portal committee member who cannot attend a meeting shall notify the chair at
least 24 hours prior to the meeting unless an emergency prevents the member
from notifying the chair sooner.
(5) Committee meetings shall be open to all
participants except when a participant requests privacy because of an
anticipated discussion of a private matter such as a discipline.
C. Special meetings. The director or coordinator may schedule special meetings of the participants for matters or topics not addressed during the annual or monthly meeting.
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