New Mexico Administrative Code
Title 4 - CULTURAL RESOURCES
Chapter 51 - MUSEUM OF NEW MEXICO
Part 50 - PRIVATE AND NONPROFIT USE OF MUSEUM FACILITIES
Section 4.51.50.10 - CONDITIONS OF USE

A. In addition to rental fees, the cost of all personnel services, including a set fee for security services, shall be borne by the user. The museum may require payment of all or any part of the rental fees, such as a deposit to secure a reservation, in advance of a scheduled event. Fees will be established on a set museum-wide schedule, and may vary according to the size of space, services available, location, etc., of each museum unit.

B. Advance ticket sales for events sponsored by non-museum groups or organizations are not permitted on museum premises. Ticket sales on museum premises will be allowed on the day of the event. Generally, tickets go on sale one-half hour before an event begins, or with special permission, one hour or more before an event. In no instance may a member of the museum of New Mexico staff or a museum volunteer, as a part of his or her job assignment during working hours, engage in the sale of tickets or handle any funds connected with non-museum programs.

C. No interior or exterior advertising, such as posters, brochures, merchandise displays or other promotional materials in connection with scheduled activities will be permitted in museum buildings, unless a request is submitted in written form and written approval is received from the associate director.

D. No sales of any kind in connection with scheduled activities will be permitted. Any exceptions must be approved in written form by the appropriate associate director.

E. No structural or permanent physical alterations, attachment to the permanent structures or modifications of museum property will be permitted, nor will any activity that requires closure of the exhibition areas during regularly scheduled visiting hours, except by permission in writing from the associate director of that museum unit.

F. No person shall be permitted to operate any sound, lighting or other equipment without prior approval from the appropriate museum staff person. All fire regulations and laws concerning public safety shall be observed at all times. With use of the museum's auditoriums, the user must keep the aisles free of any obstructions and abide by all emergency exit regulations.

G. At the discretion of the director or associate director, users may be required to provide a certificate of insurance for property damage and public liability.

H. No refreshments, such as food or beverage of any kind or nature, shall be taken into or consumed in the public facilities of the museum, unless authorized by the appropriate associate director.

I. Alcoholic beverages of any kind whatsoever will not be permitted, consumed or served on museum premises without first obtaining the consent, in writing (a signature on the contract form may suffice) from the appropriate associate director of the facility being used. Permission will be granted only if alcoholic beverages are being served as part of a private reception or as part of a "public celebration", which includes receptions that are open to the public and being held in conjunction with a concert or other event that fits under the category of public use. If permission is granted, it is understood that the user must comply with all museum policies and all city and state laws, rules, ordinances and regulations concerning the serving and consumption of all alcoholic beverages. At no time will "Bring Your Own Bottle" be permitted; at all times, some form of food, such as catered hors doeuvres, must be served in conjunction with the serving of alcoholic beverages. Once permission is granted, the user is responsible for applying for a "special dispenser's permit" from the state of New Mexico's department of alcoholic beverage control, at least fifteen (15) days prior to the event, and must pay the $10 fee. The user must then have the permit validated by the city of Santa Fe or, in the case of state monuments, by the local municipal authority, and pay an additional $10 fee, for a total of $20 when both fees are paid. To complete the process, the user must then present a copy of a valid permit before approval of his or her contract will be granted. While the museum does not encourage the sale of alcohol on its premises, a user may request in writing, stating strong reasons for the request, that the sale of alcoholic beverages be permitted. Permission shall be at the discretion of the associate director of the facility being used. if granted, the user must comply with all state and city laws concerning the sale of all alcoholic beverages.

J. The user must accept the existing heating and cooling capacities of the museum's public facilities as being adequate in their present condition.

K. The user, at its own expense, shall keep the museum premises being rented or occupied in a safe, sanitary and sightly condition, in good repair, and shall restore and yield back the same to the museum, with ordinary wear and tear expected. If the premises are not be [sic] so kept by user, the museum may enter and do all things necessary to restore the premises to the condition required. In such instances, all costs will be charged to the user.