Current through Register Vol. 35, No. 18, September 24, 2024
A. WHEREAS, The
museum of New Mexico board of regents met in regular session on July 14, 1994,
as required per law; and
B.
WHEREAS, Section 10-15-1(B) of the Open Meetings Act (NMSA 1978, Sections
10-15-1
through
10-15-4)
states that, except as may be otherwise provided in the Constitution or the
provisions of the Open Meetings Act, all meetings of a quorum of members of any
board, council, commission, administrative adjudicatory body or other
policy-making body of any state agency held for the purpose of formulating
public policy, discussing public business or for the purpose of taking any
action within the authority of or the delegated authority of such a body, are
declared to be public meetings open to the public at all times: and
C. WHEREAS, any meetings subject to the Open
Meetings Act at which the discussion or adoption of any proposed resolution,
rule, regulation or formal action occurs shall be held only after reasonable
notice to the public; and
D.
WHEREAS, Section 10-15-1(C) of the Open Meetings Act requires the museum of New
Mexico to determine annually what constitutes reasonable notice of its public
meetings;
E. NOW, THEREFORE, BE IT
RESOLVED by the museum of New Mexico board of regents that:
(1) All meetings shall be held at the Hewett
House, 116 Lincoln, Santa Fe, New Mexico 87501, at 9:00 a.m., or as indicated
in the meeting notice.
(2) The
board of regents shall meet at least six times during the calendar year. All
meetings shall be called by the president of the board or when requested in
writing by two members.
(3) Notice
of regular meetings will be given ten days in advance of the meeting date. The
notice for all regular meetings shall include information on how the public may
obtain a copy of the agenda. The agenda shall be available to the public at
least twenty-four hours prior to the meetings.
(4) Special meetings may be called by the
president upon three days notice. The notice of all special meetings shall
include information on how the public may obtain a copy of the agenda. The
agenda shall be available to the public at least twenty-four hours prior to the
meetings.
(5) Emergency meetings
will be called only under circumstances which demand immediate action to
protect the health, safety and property of citizens. The museum of New Mexico
board of regents will avoid emergency meetings whenever possible. Emergency
meetings may be called by the president upon twenty-four hours notice, unless
threat of personal injury or property damage requires less notice. The notice
for all emergency meetings shall include information on how the public may
obtain a copy of the agenda.
(6)
For the purposes of regular meetings described in paragraph 3 [now Paragraph
(3)of Subsection E of 4.51.1.14 NMAC] of this resolution, notice requirements
are met if notice of the date, time, place, and information on how the public
may obtain a copy of the agenda are placed in newspapers of general circulation
in the state. The director or designee shall also mail copies of the written
notice to those broadcast stations licensed by the federal communications
commission and newspapers of general circulation which have made a written
request for notice of public meetings.
(7) For the purposes of special meetings and
emergency meetings described in paragraphs 4 and 5 [now Paragraphs (4) and (5)
of Subsection E of 4.51.1.14 NMAC] of this resolution, notice requirements
shall be met by posting notices. The director or designee shall also provide
telephonic notice to those broadcast stations licensed by the federal
communications commission and newspapers of general circulation that have made
a written request for notice of public meetings.
(8) Further, all notices shall include the
following language: If you are an individual with a disability who is in need
of a reader, amplifier, qualified sign language interpreter, or any other form
of auxiliary aid or service to attend or participate in the hearing or meeting,
please contact the director's office at 505-827-6451 at least one week prior to
the meeting, or as soon as possible. Public documents, including the agenda and
minutes, can be provided in various accessible formats. Please contact the MNM:
director's office at 505-827-6451 if a summary or other type of accessible
format is needed.
(9) The museum of
New Mexico board of regents may close a meeting to the public only if the
subject matter of such discussion or action is exempted from the open meeting
requirement under Section 10-15-1(E), or as amended, of the Open Meetings Act.
(a) If any meeting is closed during any open
meeting, such closure shall be approved by a majority vote of a quorum of the
museum of New Mexico board of regents taken during the open meeting. The
authority for the closure and the subjects to be discussed shall be stated with
reasonable specificity in the motion for closure and the vote on closure of
each individual member shall be recorded in the minutes. Only those subjects
specified in the motion may be discussed in the closed meeting; and
(b) If the decision to hold a closed meeting
is made when the board of regents are not in an open meeting, the closed
meeting shall not be held until public notice, appropriate under the
circumstances and stating the specific provision of law authorizing the closed
meeting and the subjects to be discussed, is given to the members and to the
general public; and
(c) Except as
provided in Section 10-15-1(E), or amended, any action taken as a result of
discussion in a closed meeting shall be made by vote of the board of regents in
an open public meeting.
F. Passed by the museum of New Mexico board
of regents this 14th day of July, 1994. Mrs. Susan M. Mayer, President, Museum
of New Mexico Board of Regents; Dr. Kent Jacobs, Vice President, Museum of New
Mexico, Board of Regents; Mrs. Earle Bursum, Secretary/Treasurer, Museum of New
Mexico, Board of Regents.
