New Mexico Administrative Code
Title 2 - PUBLIC FINANCE
Chapter 42 - TRAVEL AND PER DIEM
Part 2 - REGULATIONS GOVERNING THE PER DIEM AND MILEAGE ACT
Section 2.42.2.10 - TRAVEL ADVANCES
Current through Register Vol. 35, No. 18, September 24, 2024
A. Authorizations: Upon written request accompanied by a travel voucher, agency heads and governing boards of local public bodies or their authorized designees may approve a public officer's or employee's request to be advanced up to eighty percent of per diem rates and mileage cost or for the actual cost of lodging and meals pursuant to 2.42.2.8 NMAC and 2.42.2.9 NMAC and for other travel expenses that may be reimbursed under 2.42.2.12 NMAC. Requests for travel advances shall not be submitted to the financial control division of the department of finance and administration more than two weeks prior to travel unless, by processing the request earlier, significant savings can be realized for travel by common carrier or for registration fees for seminars and conferences.
B. Travel period: A travel advance may be authorized either for a single trip or on a monthly basis for public officers and employees who travel continually throughout the month. Payment shall be made only upon vouchers submitted with attached authorization for each travel period.
C. Agency records: Each agency is responsible for maintaining records of travel advances authorized by the agency head or the agency head's authorized designee.
D. Local public bodies: Local public bodies may grant prior written approval for travel advances as authorized by regulation of the governing body of the local public body.