Current through Register Vol. 35, No. 18, September 24, 2024
A. Upon receipt of an application, division
staff will review for eligibility, completeness, feasibility, and compliance
and ensure that all other funding necessary to make the project functional is
in place. Applications not meeting the criteria will be returned to the
applicant and will not be considered for funding.
B. Applications will be forwarded to
appropriate state agencies for technical review and comment. Review agencies
may include, but are not limited to, the environment department, department of
transportation, department of health, state engineer's office, agency on aging
and long term services, economic development department, state fire marshal and
governor's commission on disability.
C. An eligible applicant will be allowed to
make a presentation to the council and division staff at the official hearing.
Testimony related to the application will be presented by an official or
designee of the applicant who may be assisted by technical staff.
D. Community infrastructure, housing, public
facility capital outlay, emergency, and Colonias rating criteria: The following
rating criteria will be used to evaluate and score CDBG applications for the
community infrastructure, housing, public facility, capital outlay, emergency,
and Colonias categories.
(1)
Description and need - (10 points) the more severe the need as
documented in the application, the higher the score.
(2)
Benefit to low and moderate income
beneficiaries and appropriateness - (20 points) extent to which the CDBG
application:
(a) documents the number and
percentage of low and moderate income beneficiaries, also include race and
gender; or
(b) addresses the
prevention or removal of slum or blighting conditions; or
(c) addresses conditions that pose a serious
and immediate threat to the health and welfare of the community (for emergency
applications only).
(3)
Leveraging - (10 points) extent to which state, local and other
public resources, in addition to the required match, will be used by the
applicant for the proposed project.
(4)
Citizen participation - (10
points) extent to which the applicant evidences opportunity for citizen
activities related to the proposed project:
(a) (10 points) has provided four or more
citizen activities;
(b) (7 points)
has provided three citizen activities;
(c) (5 points) has provided two citizen
activities.
(5)
Planning - (10 points) extent to which:
(a) (3 points) applicant has adopted a local
ICIP, which has qualified for publication in the most recent state published
prior to the CDBG application deadline. Evidence of the adopted ICIP for the
current year must be provided as part of the application;
(b) (3 points) project has qualified for
publication in the most recent state ICIP prior to the CDBG application
deadline and applicant has selected CDBG as one of its possible funding
sources. Evidence of such publication identifying the project and selecting
CDBG funds as a possible funding source must be provided with
application;
(c) (1 point) project
shows consistency with applicant's comprehensive plan;
(d) (1 point) applicant has adopted a drought
contingency plan, setting in place various drought management stages and
accompanying restrictions on water use;
(e) (1 point) applicant has adopted a water
conservation ordinance, setting in place various methods for conserving potable
water;
(f)(1 point) applicant has
implemented a water conservation ordinance, accompanied by evidence of
exercising at least two various methods for conserving potable water.
(6)
Feasibility/readiness - (20 points) extent to which the project is
technically and economically feasible and ready to be implemented;
(a) (5 points) necessary real property or
easements acquired;
(b) (5 points)
professional services contract executed;
(c) (5 points) completed plans,
specifications, bid documents, or preliminary engineering reports;
and
(d) (5 points) completed
environmental review process.
(7)
Cost benefit - (10 points)
the amount of funds requested divided by the number of direct low and moderate
income beneficiaries of the project; the lower the ratio, the higher
score.
(8) Asset management plan -
(maximum of 10 points).
(a) (1 point)
attendance within the last three years at an asset management training that
includes the five core components as described in the international
infrastructure asset management model;
(b) (2 points) development of an asset
management plan that includes some, but not all, of the five core
components;
(c) (10 points)
development of a complete asset management plan with all five core
components.
(9)
Council application scoring - (10 points) Each member of the
council shall be allowed to award up to 10 points per application in the
application rating process, with one point for a low priority, five points for
a medium priority and 10 points for a high priority project based on the
criteria used for rating. The points will be averaged by totaling the
individual member scores and dividing by the number of members who scored the
project.
(10)
Additional
Colonias criteria-When submitting a Colonias applicant shall prove
documentation of the Colonias designation and documentation that the project
shall address one of the following conditions:
(a)lack of potable water; or
(b)lack of an adequate sewage system;
or
(c)lack of safe, sanitary
housing.
E.
Planning grant criteria:The following rating criteria will be used
to evaluate and score CDBG applications for the planning category.
(1)
Description and need - (20
points) extent to which the application:
(a)
provides detail for and documents community need for the project; and
(b) describes the impact that the project
will have on the community; and
(c)
is determined to be feasible.
(2)
Benefit to low and moderate income
beneficiaries and appropriateness - (20 points) extent to which the CDBG
application:
(a) documents the number and
percentage of low and moderate income beneficiaries, including race and gender;
and
(b) is in alignment with
existing planning documents, or proposes the development of a new comprehensive
plan.
(3)
Leveraging - (15 points) extent to which federal, state, and local
resources in addition to the required match, will be used by the applicant for
the proposed project.
(4)
Citizen participation - (10 points) extent to which the applicant
evidences opportunity for citizen activities related to the proposed project:
(a) (10 points) has provided 4 or more
citizen activities;
(b) (7 points)
has provided 3 citizen activities;
(c) (3 points) pledges opportunities for
actives;
(d) (2 points) has
provided 1 citizen activity;
(5)
Planning - (20 points)
extent to which:
(a) (5 points): applicant
has adopted a local ICIP, which has qualified for publication in the most
recent state ICIP published prior to the CDBG application;
(b) (5 points): the proposed project has
qualified for publication in the most recent state ICIP prior to the CDBG
application and applicant has selected CDBG as one of its possible funding
sources;
(c) (2.5 points):
applicant's proposed project shows consistency with applicant's comprehensive
plan;
(d) (2.5 points): applicant
adopts a drought contingency plan, setting in place various drought management
stages and accompanying restrictions on water use;
(e) (2.5 points): applicant adopts a water
conservation ordinance, setting in place various methods for conserving potable
water;
(f) (2.5 points): applicant
implements a water conservation ordinance, accompanied by evidence of
exercising at least two various methods for conserving potable water.
(6)
Cost benefit -
(10 points) the amount of funds requested divided by the number of low and
moderate direct beneficiaries of the project. The lower the ratio the higher
the score.
(7)
Comprehensive
plan - (5 points) whether the community has an updated comprehensive
plan that is not more than five years old.
F. Economic development rating criteria is
included in
2.110.2.26
NMAC.
G. Site visits will be
conducted as needed to verify or review information presented.
H. Emergency, economic development and
planning applications that are in compliance with all applicable rules and
regulations are received and evaluated throughout the year.
I. The council delegates to the division
director the authority to award, in the division director's discretion, funding
for applications for emergency, economic development, and planning projects in
compliance with applicable rules and regulations. The division will provide the
council with an update on all such awards at each council meeting.
