New Mexico Administrative Code
Title 18 - TRANSPORTATION AND HIGHWAYS
Chapter 3 - MOTOR CARRIER GENERAL PROVISIONS
Part 7 - REPORTS, RECORDS, AND ACCOUNTS
Section 18.3.7.9 - RECORDS
Current through Register Vol. 35, No. 18, September 24, 2024
A. Retention: All required records shall be retained for a period of no less than three complete calendar years beginning the first January after the creation of the record or, for driver and equipment files, after the date of permanent departure from engagement in the motor carrier's authorized operations.
B. Preservation: A motor carrier shall take reasonable steps to protect required records from destruction and physical hazards and shall promptly notify the department if any required records are substantially damaged or destroyed.
C. Location: Required records must be maintained at the motor carrier's principal place of business within the state unless the department issues a written exception for good cause on a showing by the motor carrier that records maintained outside the state will be reasonably accessible to the department for inspection upon demand.
D. Production: Records are subject to inspection by the department at any time and shall be maintained so that they are reasonably accessible.
E. Required records: