Current through Register Vol. 35, No. 18, September 24, 2024
A.
Reasonable notice: Reasonable notice shall be given, as
hereinafter provided, of all meetings of a quorum of the off-highway motor
vehicle advisory board held for the purpose of discussing or making
recommendations to the director of the department for consideration regarding
the Off-Highway Motor Vehicle Act, sections
66-3-1001
to 21 NMSA 1978.
(1) Ten day notice for
regular meetings: At least 10 days in advance of each regularly scheduled
meeting, notice will be posted on the department's public website and social
media sites and in addition will be sent to newspapers, radio stations, wire
services, and television stations in the state that have provided a written
request for the notice of meetings per Section
10-15-1(D)
NMSA 1978. These notices shall contain the date, time, and place of the meeting
and information on how a copy of the agenda can be obtained.
(2) Three day notice for special meetings: At
least three days in advance of each special meeting, notice will be posted on
the department's public website and social media sites and given by telephone
to newspapers, radio stations, wire services and television stations in the
state that have provided a written request for the notice of meetings per
Section
10-15-1(D)
NMSA 1978. These notices shall contain the date, time, and place of the meeting
and information on how a copy of the agenda can be obtained.
(3) Twenty-four hour notice for emergency
meetings: Notwithstanding any other provisions of this rule, the chairman of
the off-highway motor vehicle board may call an emergency meeting to consider
any unforeseen urgent matter that demands immediate board action. Notice of an
emergency meeting shall be posted on the department's public website and social
media sites at least 24 hours in advance unless threat of personal injury or
property damage requires less notice, and shall be given by telephone to the
associated press and, if time permits, via news release faxed or hand delivered
to at least one daily newspaper of general circulation in the state.
(4) Telephone participation: Board members
may choose to participate in properly noticed meetings of the board by
telephone or other similar communications equipment, but only when attendance
in person is difficult or impossible. Each board member participating by
telephone or other similar equipment must be identified when speaking. All
board members must be able to hear each other at the same time and hear any
speaker, and members of the public attending the meeting must be able to hear
any board member.
B.
Correspondence with interested parties: Prior to each regularly
scheduled meeting, correspondence announcing the date, time, and place of the
meeting and information on how a copy of the agenda may be obtained shall be
sent to agencies, organizations, groups, or individuals who have requested such
notice.
C.
Agenda
availability and changes:
(1) Agenda
availability: Except for emergency meetings, the agenda for a regular or
special meeting will be made available to the public by posting on the
department's public website and social media sites and from the office of the
director, New Mexico department of game and fish, one wildlife way, Santa Fe,
New Mexico 87507 at least 72 hours in advance of each meeting
(2) The proposed agenda for any meeting is
subject to change as deemed necessary by the chairman of the off-highway
vehicle board. However, such changes may not be made less than 72 hours in
advance of any meeting and the final agenda, incorporating any such changes,
will be made available to the public at least 72 hours in advance of the
meeting from the office of the director.