New Mexico Administrative Code
Title 16 - OCCUPATIONAL AND PROFESSIONAL LICENSING
Chapter 19 - PHARMACISTS
Part 35 - DRUG WAREHOUSE
Section 16.19.35.12 - RECORD KEEPING

Universal Citation: 16 NM Admin Code 16.19.35.12

Current through Register Vol. 35, No. 18, September 24, 2024

A. Drug warehouses shall establish and maintain inventories and records of all transactions regarding receipt and distribution of other disposition of prescription drugs. These records shall be maintained at the clinic, hospital or pharmacy and must include the following information:

(1) the identity and quantity of the drugs received and distributed or disposed of; and

(2) the dates of receipt and distribution or other disposition of the drugs;

(3) the name, location and license number of the business, health care practitioner or other entity appropriately licensed to possess, dispense, distribute, administer or destroy prescription drugs.

B. Inventories and records shall be made available for inspection and photocopying by authorized inspectors employed by the board and authorized federal, state or local law enforcement agency officials for a retention period of three (3) years following disposition of the drugs.

C. Registrants must petition the board for a waiver in order to store the required records at an alternate location. The registrant must provide the board in writing, of the address (mailing and street), telephone number, and the name and title of the person designated by the registrant as the custodian of the records. Any changes of custodian or location of records must be reported in writing to the board within fifteen (15) actual days. Any records approved by waiver to be stored at an alternate location must be available within two (2) working days of a request by authorized board personnel or officials of a federal, state or local law enforcement agency.

D. Drug warehouses shall report any theft, suspected theft, diversion or other significant loss of any prescription drug or device to the board and FDA and where applicable to the DEA.

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