Current through Register Vol. 35, No. 6, March 26, 2024
A.
Determination by director or designee. The director or designee may, on his own
initiative or in response to a written request from a state agency, determine
that custody of certain state vehicles should reside in a state agency. The
director or designee shall make such determination in accordance with the
criteria set forth in Subsection B of Section
15-8-6
NMSA 1978. All state vehicles in the custody of other state agencies shall be
titled in the name of the division in accordance with Section
15-8-9
NMSA 1978.
B. Responsibilities of
state agencies with custody of state vehicles. A state agency that has custody
of one or more state vehicles shall:
(1)
appoint an agency fleet coordinator who shall be responsible for answering any
questions from the director or designee regarding the owned or leased TSD state
vehicles in the state agency's custody;
(2) maintain an accurate inventory of all
state vehicles in its custody, including any public property with a license
plate;
(3) submit an inventory
report to the director or designee by June 15th of each year for the fiscal
year ending on June 30 of that year;
(4) notify the director or designee within
thirty (30) days of any change in the name, address, telephone number, or
facsimile number of the state agency or the agency fleet coordinator, or any
change in the status of state vehicles in the state agency's custody;
(5) register all state vehicles using the
name GSD/TSD/SCFA as the first lien holder or name;
(a) the name of GSD/SCFA as the first lien
holder or name one (1); and,
(b)
the name of the state agency as name two (2) and the state agency accounting
code as "VIN two (2)",
(6) be responsible for all operation,
maintenance, repair, and replacement costs of leased state vehicles in the
state agency's custody;
(7) budget
appropriately for replacement of leased state vehicles;
(8) develop written inventory,
administrative, operational, and replacement policies;
(9) develop a written policy regarding the
use of leased state vehicles for commuting between work and
residence;
(10) track all special
use motor vehicles and motor vehicles leased or purchased totally or partially
with federal funds using the vehicle identification number (VIN) instead of the
license plate number; and
(11)
maintain insurance coverage on non-TSD leased state vehicles in accordance with
the requirements established by RMD.
C. License plates. On an annual basis, the
director or designee shall determine which type of license plate shall be
issued for each state vehicle in the custody of a state agency based on
information provided by the requesting agency.
