New Mexico Administrative Code
Title 1 - GENERAL GOVERNMENT ADMINISTRATION
Chapter 25 - PUBLICATIONS AND MANUALS OF PROCEDURES
Part 10 - PUBLICATIONS: FILING, DISTRIBUTING, FORMAT AND STYLE
Section 1.25.10.7 - DEFINITIONS

A. "Agency" means any agency, authority, board, bureau, commission, committee, department, institution or officer of state government except the judicial and legislative branches of state government.

B. "Depositories" means those libraries designated by the state library division to receive publications.

C. "Digital preservation" means policies, strategies and actions taken to ensure access to digitized and born digital content and the accurate rendering of authenticated content over time.

D. "Firewall" means computer hardware or software that prevents unauthorized access to private data by outside computer users.

E. "List of optional items" means that list generated by the state library division to identify those publications which have no retention requirements for depositories.

F. "Memorandum of agreement" means the official agreement between the state library and the library selected to be a depository.

G. "Memorandum of understanding" means an official agreement between the state library and any state agency.

H. "Metadata" means "data about data"; it is information that describes another set of data. Metadata is descriptive information that facilitates the management of and access to other information. Metadata may be generated automatically or created manually and it may be internal or external to the digital object itself. Regardless of how it is created or stored, maintaining accurate and reliable metadata is essential to the long-term preservation of electronic state publications.

I. "Publication" means any information published as an individual document at government expense or as required by law that is intended for public distribution. Such publications include but are not limited to pamphlets, reports, directories, catalogs, bibliographies, brochures or periodicals.

J. "Publications officer" means the person(s) designated to be responsible for distributing the publications of that agency to the state library division.

K. "Robots.txt file" means a text file that stops search engines from crawling the website, selected pages in the site, or selected file types in the site.

L. "URL" means "uniform resource locator" or the address that servers connect to through the internet.