Current through Register Vol. 35, No. 18, September 24, 2024
A. An applicant shall submit one completed
application with original signatures and supporting documents and the number of
identical copies as specified on the application. An applicant may submit
attachments to support its application.
B. The following information shall be
included in the application:
(1) applicant
information including legal name, data universal numbering system number,
address, contact name, phone number and e-mail address (if
available);
(2) signature by an
individual legally authorized to obligate the applicant;
(3) project title and amount of both the
grant request and the proposed match;
(4) applicant's status as defined in
Subsection A of 1.13.5.8 NMAC;
(5)
a summary statement of no more than 200 words in length that briefly summarizes
the nature and purpose of the project proposed for funding;
(6) a project description narrative limited
to four pages in length submitted on the form prescribed by the administrator;
the narrative shall explain the significance of the material to be affected by
the project, the scope of work to be performed and the outcome and impact that
the completed project would produce;
(7) the budget and budget narrative for the
project submitted on the form prescribed by the administrator;
(8) the project work plan for the project
submitted on the form prescribed by the administrator; and
(9) required attachments including:
(a) project work plan;
(b) project budget;
(c) statement demonstrating the applicant's
legal custody of the affected records, or written permission from the
organization that has legal custody;
(d) collection policy or statement from the
affected organization's governing body indicating its commitment to sound
practices concerning the historical material included in the project;
(e) a letter from the affected organization's
governing body indicating support of the project and continuation of the
project's purposes beyond the grant period;
(f) resumes of key personnel;
(g) job descriptions of staff to be
hired;
(h) contractor and vendor
scopes of work and minimum qualifications; and
(i) cost proposals or quotes from each
contractor and vendor.
(10) a non-profit organization must also
submit:
(a) a copy of its tax-exempt or
501(c)(3), or equivalent, status;
(b)a copy of certification of its good
standing status with the New Mexico secretary of state; and
(c) evidence that it has made provisions for
the transfer of its holdings to a like organization or an appropriate
repository for public access upon dissolution.
C. Applications shall conform to the
following formatting requirements on the project description narrative: size 12
point font in times new roman and minimum one inch margins.
D. Completed applications (original and
copies) shall be received by the deadline set forth in the
application.
E.Applications that do
not comply with these criteria shall be rejected.
