New Mexico Administrative Code
Title 1 - GENERAL GOVERNMENT ADMINISTRATION
Chapter 13 - PUBLIC RECORDS
Part 40 - PRIVATE COLLECTION DEVELOPMENT POLICY
Section 1.13.40.12 - LIMITATIONS AND EXCLUSIONS
Universal Citation: 1 NM Admin Code 1.13.40.12
Current through Register Vol. 35, No. 18, September 24, 2024
A. The commission of public records shall generally NOT accept:
(1) materials that are not pertinent to New
Mexico government or history;
(2)
materials pertaining to New Mexico of no historical, informational or
evidential value;
(3) materials to
which the donor does not have legal title;
(4) duplications of original material under
other ownership or custody with the exception of scholarly research
material;
(5) artifacts or material
culture;
B. Unsolicited donations:
(1) will be evaluated in terms of
their suitability and relationship to other holdings in the archives;
(2) with the approval of the administrator
unsolicited donations that are not suitable or pertinent will be returned to
the donor; see 1.18.369 NMAC.
(3)
The commission has the right to refuse private collections inappropriate to its
holdings transferred by will.
C. Closed collections and restrictions.
(1) The commission shall not accept
collections that are permanently closed to public access by the
donor.
(2) The commission may
accept collections that are temporarily closed by the donor to public access
for a reasonable period of time.
(3) Access to classified and confidential
materials shall be subject to state and federal laws.
D. Monetary appraisal of private collections. The commission and the SRCA are prohibited by law from appraising the monetary value of donations. Pursuant to the Deficit Reduction Act of 1984, PL 98-369
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