New Mexico Administrative Code
Title 1 - GENERAL GOVERNMENT ADMINISTRATION
Chapter 13 - PUBLIC RECORDS
Part 40 - PRIVATE COLLECTION DEVELOPMENT POLICY
Section 1.13.40.10 - ACQUISITIONS
Universal Citation: 1 NM Admin Code 1.13.40.10
Current through Register Vol. 35, No. 18, September 24, 2024
A. Purchases. Purchase of documents may be financed through monetary donations made to the SRCA and is restricted to materials which meet private collection policy criteria as stated in 1.13.40.11 NMAC.
B. Loans.
(1) The commission shall not accept materials
without a signed loan agreement.(SRC form 97-34), 1.13.40.17 NMAC.
(2) A loan agreement shall not exceed a
period of five years without review.
(3) Loaned material shall be maintained
intact, subject to the terms and conditions of the loan agreement.
C. Donations.
(1) Donations shall be subject to acceptance
by the commission of public records based on collection policy criteria as
stated in 1.13.40.11 NMAC.
(2) The
commission shall not accept materials without a legal transfer of title,
executed by a deed of gift as described in (SRC form 77) 1.13.40.18
NMAC.
(3) Donations accepted by the
commission shall become the unqualified property of the state of New
Mexico.
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