Current through Register Vol. 35, No. 18, September 24, 2024
A. Research room hours are 12:00 pm to 4:30
pm, Monday through Friday, except holidays or other times specified by NMSRCA.
(1) Reference assistance is available from
12:00 pm to 4:30 pm.
(2) Historical
films and videos can be viewed by appointment only.
(3) Requests to view 10 or more photographs
require an appointment.
(4)
Material shall not be pulled from the vault between 12:00 pm and 1:00 pm or
after 4:15 pm.
B. All
researchers and visitors shall sign the daily log as they enter the research
rooms.
C. Researchers shall
complete a user registration form (SRC 96-20).
(1) Researchers shall be asked to update
registration forms periodically.
(2) To register, researchers shall provide
photographic identification. Acceptable forms of identification include a
driver's license, a school or business identification card, or a
passport.
D. The NMSRCA
prohibits researchers from carrying boxes, briefcases, satchels, valises,
backpacks, purses, folders, coats, newspapers, or other large containers into
the research rooms.
(1) Researchers will be
provided lockers for their belongings on a first-come, first-serve basis.
Lockers are available for a quarter.
(2) Researchers' personal belongings must be
removed from the lockers each night.
E. Except as provided in Paragraphs (1)
through (4) of Subsection E of 1.13.11.8 NMAC, only paper and pencils may be
taken into the research rooms.
(1) Researchers
may use a personal computer provided their use does not disturb others. The
speakers shall be disabled or lowered to an inaudible level.
(2) Cell phones brought into the research
rooms are subject to the following procedures.
(a) Cell phones must be placed on vibrate
mode.
(b) Calls must be made or
answered outside of the research rooms.
(3) Researchers may use still digital or film
cameras in the research rooms provided their use does not disturb others and
subject to the following procedures.
(a)
Researchers shall request approval from the archivist on duty before the
equipment is allowed into the research rooms.
(b) Equipment is subject to inspection by
staff prior to admittance.
(c)
Flash photography is not allowed in any research room. Violators will be asked
to put their cameras away.
(d)
Researchers shall place a "New Mexico state records center and archives"
template on each page photographed. Staff will supply the template. Template
shall be returned to staff once work is completed.
(e) Researchers shall follow the copyright
law of the United States (Title 17, United States Code) which governs the
making of photocopies or other reproductions of copyrighted material. If
publishing materials, researchers shall comply with 1.13.11.10 NMAC.
(4) Notes, references, list of
documents to be consulted, such as one spiral notebook may be admitted if they
are essential to a researchers work but are subject to inspection upon entering
or leaving the research rooms.
(5)
Researchers may use approved optical scanners in the research rooms provided
their use does not disturb others and subject to the following procedures.
(a) Researchers shall request approval from
the archivist on duty before the equipment is allowed into the research
room.
(b) Equipment is subject to
inspection by staff prior to admittance.
(c) Prior to scanning, researchers shall
present the material to be scanned to the archivist on duty for approval. The
archivist shall refuse a request if he or she determines that scanning would
damage the materials.
(d) If
approved for scanning, researchers shall follow scanning guidelines. Guidelines
will be provided by the archivist on duty.
(e) Researchers shall follow the copyright
law of the United States (Title 17, United States Code) which governs the
making of photocopies or other reproductions of copyrighted material. If
publishing materials, researchers shall comply with 1.13.11.10 NMAC.
F. No eating, drinking,
or smoking is permitted in the research rooms.
G. Loud talking or other activities likely to
disturb other researchers is prohibited.
H. Children under the age of 16 years shall
not be admitted in the research rooms unless they are accompanied by an adult.
The archivist on duty may waive this requirement with respect to individual
researchers.
I. Researchers
refusing to comply with NMSRCA research room guidelines or whose actions
present a danger to the documents or annoyance to other researchers shall be
denied access to archival collections and shall be asked to leave by the
director of archives and historical services.
