New Mexico Administrative Code
Title 1 - GENERAL GOVERNMENT ADMINISTRATION
Chapter 13 - PUBLIC RECORDS
Part 11 - ACCESS TO PUBLIC RECORDS, RESEARCH IN THE NEW MEXICO ARCHIVES
Section 1.13.11.10 - DUPLICATION, CITATION, PUBLICATION, AND COPYRIGHT
Universal Citation: 1 NM Admin Code 1.13.11.10
Current through Register Vol. 35, No. 18, September 24, 2024
A. Documents may be photocopied or duplicated for a fee. (1.13.2 NMAC)
B. Certain documents may not be copied due to physical condition, possible damage, or legal restrictions.
(1) Archivists shall
determine the suitability of documents to be photocopied.
(2) Original documents which are available on
microfilm or some form of digital media shall not be photocopied when a legible
copy can be made from the microfilm or digital media.
(3) Researchers shall not remove documents
from folders when requesting photocopies.
(4) Researchers shall not tag documents to be
copied with adhesive note pads. Researchers shall ask an archivist or the
person at the reference desk for assistance.
C. Permission to examine materials is not an authorization to publish them.
(1) Permission
to reproduce for publication unpublished documents shall be obtained from the
holder of the copyright.
(2)
Permission to reproduce and publish previously published works in its entirety
shall be obtained from the holder of the copyright.
(3) The researcher making and using copied
material is responsible for obtaining any needed permission or release of
copyright from the owner or author.
D. Requests to use reproductions of film and photographs in publications shall be made in writing.
(1) Each researcher must complete and sign
SRC Form 96-18, conditions for publication and reproduction.
(2) A letter of intent that details how the
reproduction will be used shall be submitted to the administrator.
(3) Approval to use the requested materials
will be made in writing.
E. Documents shall be properly cited and credited in publications, exhibits, or other use. Citations should follow this format: identification of item, name of collection, photo or film number (if applicable), New Mexico state records center and archives.
Disclaimer: These regulations may not be the most recent version. New Mexico may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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